21st Century Program Coordinator - School Age Oak Hill Elementary

YMCA of Catawba Valley•Morganton, NC

About The Position

The School Age Program Coordinator manages and oversees the daily operations of the before-school, after-school, and summer program at Oak Hill Elementary. The role coordinates program activities, supports program staff, and ensures successful implementation of grant-funded initiatives. The Coordinator facilitates program delivery, monitors program effectiveness, and maintains compliance with grant requirements, organizational policies, and applicable state and local licensing and sanitation regulations. The Coordinator supervises children and staff, supports and develops group leaders, and works to maintain a positive, safe, and collaborative environment. The role also engages participants and families, maintains program records, prepares reports, supports curriculum and activity planning, and manages program supplies and resources. The Coordinator builds relationships with community partners and represents and promotes YMCA programs.

Requirements

Associate’s degree in Education, Youth Development, Early Childhood Education, or a related field.
EDU 119 and BSAC required.
At least 2 years of experience in program coordination or management, preferably in a youth development or educational setting.
Understanding of youth development principles and best practices.
Knowledge of grant requirements.
Familiarity with curriculum development and program planning.
Strong organizational and time-management skills.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) and other relevant software.
Ability to manage multiple tasks and priorities effectively.
Ability to lead and support a team of program staff.
Ability to develop and implement program activities and curriculum.
Strong problem-solving skills and ability to address challenges proactively.
Ability to work independently and as part of a team.
High level of integrity and professionalism.
Commitment to the mission and goals of the organization.
Enthusiasm for working with children and families.
Proactive and solution-oriented approach.

Nice To Haves

Bachelor’s degree preferred.
Experience with grant-funded programs and compliance is highly preferred.

Responsibilities

Oversee the day-to-day operations of the before-school, after-school, and summer program.
Coordinate and schedule program events, activities, and sessions, ensuring alignment with grant objectives and organizational goals.
Ensure program compliance with state and local licensing and sanitation rules, grant requirements, and organizational policies.
Guide and support group leaders; assist with their recruitment, training, and evaluation.
Conduct meetings with group leaders in collaboration with the Associate Regional Programming Director.
Supervise children to ensure their safety and well-being; enforce program rules and procedures and address behavioral issues or conflicts.
Supervise staff, conduct staff and one-on-one meetings and performance evaluations, and provide ongoing professional development opportunities.
Foster a positive and collaborative team environment.
Develop strategies to engage participants and enhance their experience; monitor attendance, behavior, and progress and address concerns.
Communicate with parents and guardians about program activities and participant progress.
Prepare and submit reports on program activities, outcomes, and compliance to the Associate Regional Programming Director.
Maintain accurate attendance records and submit them to the Childcare Administrator as required; maintain records of activities, expenditures, and participant data.
Ensure staff and volunteers understand and comply with YMCA abuse prevention policies; monitor staff interactions, address boundary violations, and ensure prompt reporting of concerns under YMCA policy and state law.
Ensure proper implementation of curriculum and activities, and that materials and resources are available and used effectively.
Evaluate program activities and recommend improvements.
Coordinate procurement and distribution of program supplies and resources; monitor and report resource usage for cost-effective operations.
Build and maintain relationships with community partners, stakeholders, and local organizations; represent the program at community events and meetings and address related concerns.
Provide leadership and support to site directors and site personnel regarding the annual fundraising campaign, and be responsible for an annual percentage of campaign support.
Act as a spokesperson, advocate, supporter, and promoter of YMCA programs.