2026 Explore Administrative Assistant

Springfield Public Schools • Springfield, MO

111d

About The Position

The job of Secretary – Summer School Program is done for the purpose/s of providing a wide variety of complex and confidential administrative and secretarial support to assigned administrator; conveying information regarding department functions and procedures; ensuring efficient operation of support functions; and coordinating assigned projects and site activities. Support personnel will follow prescribed curriculum guides to assist the education process for the purpose of improving the overall quality of student outcomes and achieving established classroom objectives in support of the school improvement Participates in a Summer School Orientation meeting (TBA) at assigned Summer School site for the purpose of conveying and/or gathering information required to perform the job’s functions.

Requirements

• High School Diploma or its equivalent.
• Minimum of five (5) years of job related experience with increasing levels of responsibility is preferred.
• Must pass a Criminal Background Clearance.
• Knowledge of basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems.
• Knowledge based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; business telephone etiquette; common office machines; and concepts of grammar and punctuation; and office methods and practices.
• Skill to perform multiple, technical tasks with a need to routinely upgrade skills in order to meet changing job conditions.
• Skill based competencies required to satisfactorily perform the functions of the job, including: operating standard office equipment; performing standard bookkeeping; preparing and maintaining accurate records; and using pertinent software applications.
• Ability to analyze situations to define issues and draw conclusions.
• Ability to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment.
• Ability to work with others under a wide variety of circumstances; working with data utilizing defined but different processes; and operate equipment using defined methods.
• Ability to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize job-related equipment.
• Ability to analyze issues and create action plans.
• Ability to collaborate and communicate effectively with internal and external stakeholders.
• Ability to apply critical thinking/problem solving to improve work processes.
• Ability to maintain confidentiality; set priorities; meet deadlines and schedules; work with detailed information; and adapt to changing priorities.
• Ability to set high expectations for self and others; set and monitor progress toward goals; and utilize and offer effective feedback to continuously improve.
• Ability to work as part of a team; adapt to changing priorities; and apply logical processes and analytical skills.

Responsibilities

• Providing a wide variety of complex and confidential administrative and secretarial support to assigned administrator
• Conveying information regarding department functions and procedures
• Ensuring efficient operation of support functions
• Coordinating assigned projects and site activities
• Following prescribed curriculum guides to assist the education process for the purpose of improving the overall quality of student outcomes and achieving established classroom objectives in support of the school improvement
• Participating in a Summer School Orientation meeting (TBA) at assigned Summer School site for the purpose of conveying and/or gathering information required to perform the job’s functions.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED