Youth Ministry Administrative Coordinator

Emmanuel Faith Community Church Inc.•Escondido, CA

16h•Onsite

About The Position

The Youth Ministries Administrative Coordinator supports the mission of EFCC by providing administrative leadership, organizational excellence, and proactive communication that enables Next Gen pastors, interns, and ministry partners to effectively minister to students, young adults, and their families. This role serves as the operational hub of the Youth Ministry Department, coordinating ministry calendars, events, registrations, finances, databases, and communications to ensure the effective execution of ministry programs and initiatives.

Requirements

Affirm EFCC’s Statement of Faith, Mission, & Values.
Administrative experience preferred
Strong administrative and interpersonal communication skills are necessary
Loves People.
Flexibility, creativity, and a passion for serving others.

Responsibilities

Manage and maintain ministry calendars, reservations, and planning tools in collaboration with Family Ministry staff and other church departments.
Confirm event details and communicate accurate scheduling information to staff, volunteers, and the church community.
Partner with Pastors, Directors, and Coordinators in developing annual ministry calendars and coordinating ministry logistics.
Maintain department planning calendars and ensure all related reservations, facilities, and resources are current and accurately scheduled.
Manage and maintain ministry databases using Planning Center.
Maintain accurate student, parent, volunteer, and leader records.
Track attendance and participation records for ministry programs and events.
Support data integrity, reporting, and communication needs for Family Ministry.
Serve as registrar for camps, retreats, and ministry events.
Coordinate registrations, contracts, deposits, payments, and event records.
Oversee registration processes and equip registration teams for ministry programs and special events.
Provide logistical and administrative support for ongoing ministry activities and special events.
Process department deposits, reimbursements, mileage reports, and budget transactions.
Maintain petty cash and other departmental financial records.
Prepare and submit credit card expense reports and supporting documentation.
Assist with budget tracking and financial procedures in accordance with church policies.
Serve as a primary point of contact for ministry phone calls, emails, and inquiries, responding with professionalism, grace, and sensitivity.
Provide administrative and logistical support to pastors, coordinators, interns, ministry partners, volunteers, students, and families.
Assist during ministry programs and events by providing direction and support to students, parents, volunteers, and staff.
Order and maintain supplies and materials necessary for ministry operations.
Foster clear and effective communication between ministry staff, volunteers, parents, and participants.
Perform other duties as assigned.