Yacht Sales Support & Closing Agent

APEX MARINE a division of Off The Hook Yacht Sales•Miami, FL

10d•$65,000 - $85,000•Onsite

About The Position

Apex Marine, a division of Off The Hook Yacht Sales, is seeking a highly organized and proactive Sales Support & Closing Agent to join our Miami team. If you thrive in a fast-paced, detail-driven environment and enjoy being the person who keeps complex deals moving forward, we'd love to hear from you.

Requirements

5+ years of experience in administrative, closing, sales support, transactional, title, finance, or operational roles
Strong attention to detail with exceptional organizational and follow-up skills
Ability to manage multiple projects, deadlines, and transactions simultaneously
Strong written and verbal communication skills, with a high level of professionalism and discretion
Proficiency with Microsoft Office (Excel, Word, Outlook), CRM systems, and marketing/listing platforms

Nice To Haves

Experience in yacht sales, marine lending, vessel documentation, luxury sales, automotive finance, or mortgage preferred
Extreme attention to detail and organizational discipline
A sense of urgency, responsiveness, and a problem-solving mindset
Ownership and accountability over your processes
A customer-first attitude paired with professional, relationship-driven communication
Comfort working independently and collaboratively in a fast-paced environment

Responsibilities

Coordinate all operational aspects of yacht closings from contract execution through final transfer
Prepare, review, and track closing documentation, including purchase agreements, loan agreements, promissory notes, title documents, Coast Guard documentation, UCC filings, lien releases, payoff requests, and settlement packages
Ensure all buyer, seller, vessel, lender, and compliance documentation is complete, accurate, and properly executed
Monitor transaction timelines and proactively follow up on outstanding items to avoid delays
Maintain accurate transaction files, closing checklists, and status updates throughout the closing process
Provide administrative support to yacht brokers and sales leadership throughout the sales process
Assist brokers with creating, updating, and managing vessel listings across company systems and third-party platforms
Coordinate listing documentation, specifications, photography, pricing information, and marketing materials
Support marketing efforts related to new listings, sold inventory, email campaigns, social media, and website updates
Assist with CRM data entry, lead tracking, customer follow-up coordination, and sales reporting
Help coordinate boat show logistics, events, and promotional activities
Verify closing requirements are satisfied prior to disbursement
Coordinate wire instructions, payoff requests, lien releases, and funding disbursements
Confirm vessel ownership transfers, registration filings, and Coast Guard documentation are completed accurately
Serve as a primary point of contact throughout the entire process
Support process improvement initiatives that enhance operational efficiency and broker support