Workplace Systems Coordinator - Temporary

Reach Community Development•Portland, OR

just now•$24•Onsite

About The Position

The Workplace and Systems Coordinator ensures that REACH’s administrative office functions smoothly, efficiently, and with a strong service orientation. This role manages core office systems, supports workplace logistics, and provides coordination support for people-related processes such as onboarding, training events, and recordkeeping. Acting as the steward of our physical and digital workplace environment, this role delivers a high standard of internal service and operational reliability. This is a temporary assignment lasting approximately 16 weeks.

Requirements

Provides excellent internal and external customer service.
Intermediate in Microsoft Office programs (Word, Excel, PowerPoint, Visio) and Adobe (Photoshop and InDesign).
Ability to multi-task and prioritize.
Ability to manage multi-line telephone system.
Ability to problem solve.
Organization and planning skills.
Ability to deal appropriately with a broad scope of confidential information.
Clear, courteous verbal and written communication skills.
Two years’ administrative experience.

Nice To Haves

Associate degree preferred.
Human Resources or Social Services experience a plus.
Experience working with diverse populations including distraught, angry and/or potentially violent people.

Responsibilities

Manage front office operations, including phones, mail, supplies, workspace setup, visitor reception, and vendor coordination.
Serve as point of contact for janitorial, maintenance, parking, and workplace accommodations.
Track and reconcile office-related expenses and maintain facility-related records.
Coordinate ergonomic assessments and implement basic workplace adjustments.
Maintain an organized, welcoming, and inclusive administrative office environment.
Maintain systems for office supply tracking, print materials, and document storage/retrieval.
Manage organizational record retention and destruction in compliance with policy.
Assist in maintaining personnel and administrative files, forms, and documentation.
Support calendar and schedule coordination for internal meetings and events.
Coordinate first-day logistics and office preparation for new hires.
Support onboarding event preparation, including orientation scheduling, room setup, catering, and supplies.
Issue ID badges and welcome materials; ensure smooth administrative integration for new employees.
Monitor onboarding-related surveys and track check-in timelines in partnership with People Systems Specialist.
Support logistics for company-wide meetings and learning events, including setup, materials, and hospitality.
Collaborate with the Human Resources team to ensure employee-facing programs are well-supported and documented.
Maintain updated training records and assist with the Learning Management System (LMS).
Provide general administrative assistance including document prep, data entry, communications support, and calendar coordination.
Support ad hoc projects or cross-departmental administrative needs as assigned.
Provides some administrative support to Chief Human Resources Officer