Workplace Coordinator

Sierra Space • Louisville, CO

1d • $23 - $31

About The Position

The Workplace Services Coordinator II manages front office reception, phone, calendaring, daily facility coordination, and event management. This role is ideal for individuals with a background in workplace services seeking growth and development opportunities. The Workplace Services Coordinator II ensures the smooth operation of the front office and facility by handling various administrative tasks and serving as a key point of contact for employees and visitors. Excellent communication skills, attention to detail, and the ability to work collaboratively in a fast-paced environment are essential. Additionally, the role may involve participating in process or cost efficiency efforts for the facility. In this role, you will manage front office reception by greeting visitors, handling phone calls, and managing visitor access. You will coordinate and schedule meetings, appointments, and events using calendar scheduling tools, while overseeing daily facility coordination, including facility improvements and maintenance. Additionally, you will assist with event management by planning and coordinating employee events and meetings, handle email communication and site-wide communications, and maintain and organize front office and facility-related documentation. You will provide general administrative support by ordering office supplies and managing office equipment, collaborate with other administrative staff to ensure smooth office operations, and may participate in process or cost efficiency efforts for the facility. Other duties may also be assigned as needed.

Requirements

• Typically 1+ years of related experience.
• Knowledge of email communication and calendar scheduling.
• Ability to lead all day-to-day front office processes, which may include employee events and meetings, facility improvements, visitor access, and site-wide communications.
• Strong interpersonal skills, ability to work collaboratively, adaptability to change, and a desire to learn.

Nice To Haves

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proactive and able to work independently with minimal supervision.
• Detail-oriented and able to multitask effectively.
• Familiarity with office management systems and procedures.
• Experience with facility management software and tools.
• Ability to analyze and improve office processes for efficiency.
• Experience in coordinating large-scale events and meetings.
• Technical proficiency in managing office equipment and troubleshooting basic IT issues.

Responsibilities

• Manage front office reception by greeting visitors, handling phone calls, and managing visitor access.
• Coordinate and schedule meetings, appointments, and events using calendar scheduling tools.
• Oversee daily facility coordination, including facility improvements and maintenance.
• Assist with event management by planning and coordinating employee events and meetings.
• Handle email communication and site-wide communications.
• Maintain and organize front office and facility-related documentation.
• Provide general administrative support by ordering office supplies and managing office equipment.
• Collaborate with other administrative staff to ensure smooth office operations.
• Participate in process or cost efficiency efforts for the facility.

Benefits

• generous benefit package, including medical, dental, and vision plans, 401(k) with 150% match up to 6%, life insurance, 3 weeks paid time off, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed