Workplace Coordinator

JLL•Chicago, IL

3d•$65,000 - $65,000•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Workplace Coordinator - JLL What this position involves: The Workplace Coordinator will be responsible for supporting workplace operations and coordinating various services at a client site. This individual will work closely with property management, onsite vendors, and various internal teams to ensure a seamless and efficient workplace environment. The ideal candidate should possess excellent organizational and communication skills, as well as the ability to work well in a fast-paced, dynamic setting.

Requirements

Experience in reception, mailroom, facilities, janitorial, or related roles
Knowledge of workplace work order management systems and internal customer support
Familiarity with procurement and organization of office supplies
Willingness to collaborate with cross-functional teams and various stakeholders
Ability to adapt quickly to changing priorities and handle multiple projects simultaneously
Strong problem-solving skills and ability to proactively address issues as they arise
Excellent time management skills and the ability to work independently and proactively

Nice To Haves

Previous experience in facilities management or workplace coordination
Familiarity with workplace programming and services implementation
Strong interpersonal skills and the ability to effectively communicate with stakeholders at all levels
Proven ability to oversee the quality and cleanliness of a large office space
Experience coordinating events and meetings
Proficiency in common business software programs such as Mac, Google Suite, and Slack
Strong attention to detail and ability

Responsibilities

Support workplace operations, including reception, mailroom, facilities, and janitorial duties
Implement workplace programming and services locally, aligning with the client's needs
Liaise with property management, local client employees, and onsite vendors to ensure smooth operations
Collaborate with physical security, health and safety, events, food, and IT teams to support onsite operations
Take ownership of workplace quality, ensuring tidiness and cleanliness throughout the office space
Oversee and manage the workplace work order management system and internal customer support
Coordinate logistics for events and meetings, ensuring everything runs smoothly
Assist with procurement and organization of supplies, including office supplies and swag
Serve as an extension of multiple client teams for special projects as needed
Manage documentation and processes related to workplace coordination