Workplace Specialist

GC AI

4d•$97,000 - $125,000•Onsite

About The Position

GC AI is the fastest-growing and most trusted legal AI platform for in-house legal teams. We're building the future of legal work, and we're doing it fast. You'll join at a pivotal moment—when decisions matter, impact is immediate, and the runway to shape your career is wide open. We’re a high-performing team where you'll have real ownership and influence from day one. More than 1,800 companies use GC AI to drive their business forward, including 150+ public companies, 25+ unicorns, and brands such as News Corp, Miro, Bass Pro Shops, Snyk, Skims, Liquid Death, Vercel, Zscaler, and TIME. We've 10x'd revenue in 12 months, raised a $60 million Series B ($555 million valuation), and are growing faster than ever. We are backed by incredible investors, including Scale Venture Partners, Northzone, Sound Ventures, and Guillermo Rauch, CEO of Vercel. If you thrive when the stakes are high and the path isn't paved, you'll love it here. Our six guiding principles are: 1% better every day, customer obsession, ship today, find a way, care deeply, and own it completely. Come shape the future of legal work with us. About the Role We are looking for a Workplace Specialist to own the day-to-day operation of our San Mateo office. You are the person who makes the office run. This is a hands-on, high-ownership role for someone who takes pride in a well-run workplace and thrives on being the go-to person in the office.

Requirements

3-5+ years in office management, workplace, facilities, hospitality, or a related operations role
Based within commuting distance of San Mateo and able to work fully onsite Monday, Tuesday, Wednesday, Thursday and Friday.
Highly organized and detail-oriented; you notice the empty snack bin and the flickering light before anyone else and take action.
Strong communicator who works well with vendors, employees, and leadership.
Comfortable owning a budget and negotiating with vendors.
Proactive and resourceful; you solve problems without being asked.

Nice To Haves

Experience at a startup or fast-growing company is a plus.

Responsibilities

Own the full operation of the San Mateo office: cleanliness, supplies, kitchen and snacks, equipment, and general upkeep.
Manage relationships with the building manager, cleaning crews, and facilities vendors.
Serve as the primary point of contact for maintenance and repairs.
Keep the space safe, compliant, and functional.
Source, negotiate, and manage vendors and track spend against the workplace budget.
Process office-related invoices and expenses in partnership with Finance.
Create a welcoming, energizing in-office environment that reinforces our in-person culture.
Plan and run office events, team lunches and celebrations.
Manage onsite logistics for new hires (desk setup, equipment, welcome experience) in partnership with People Operations and IT.
Coordinate onsite logistics for visitors, candidates, and guests.
Manage mail, shipping, and deliveries.
Support space planning and seating as the team grows.
Partner with People Ops on health, safety, and workplace policies.
Manage onsite swag inventory in partnership with Marketing, People Ops and Executive Ops teams.