Workplace Specialist

Avalara • Durham, NC

5h • Onsite

About The Position

We are looking for an experienced, collaborative Workplace Specialist to join our team. As our Workplace Specialist in our Durham office, you will help foster a positive, inclusive, and engaging workplace culture that supports employee connection, productivity, and well-being. You will implement and enhance workplace policies, procedures, and programs that ensure a supportive, and high-quality employee experience. You will partner to promote collaboration, teamwork across the organization, while serving as a trusted resource for workplace guidance and best practices. You will also help execute workplace projects and events that strengthen community and engagement within the office. Reporting to the Director, Workplace Americas and Europe, you will be an important member of the broader Workplace Team, contributing to a cohesive and people-centered workplace strategy. This is an onsite position in our Durham office.

Requirements

• 3+ years of experience in employee engagement, workplace experience, or related roles
• 2+ years of experience in office operations, workplace coordination, or facilities support
• Knowledge of workplace policies, procedures, and best practices, with the ability to apply them thoughtfully
• Collaborate across teams and contribute to a positive, inclusive, and team-oriented environment
• Experience supporting or coordinating workplace programs, or events that promote employee engagement and community
• You have a focus on delivering responsive, thoughtful, and people-centered support
• Ability to implement practical solutions
• Able to analyze feedback and identify opportunities to enhance workplace experience and operations
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides, Forms)
• Experience using AI and AI-related technologies, ready to thrive here.

Responsibilities

• Champion a positive, inclusive, and engaging workplace environment aligned with company values
• Be a cultural ambassador, promoting behaviors that support collaboration, respect, and belonging
• Partner with leadership and HR to promote employee engagement projects
• Ensure workplace policies and procedures are communicated, applied, and up to date
• Support compliance with company standards, safety protocols, and regulatory requirements
• Be a go-to resource for employees regarding workplace guidelines and best practices
• Oversee daily workplace operations to guarantee a smooth, safe, and efficient environment
• Identify opportunities to improve processes, refine workflows, and enhance employee experience
• Coordinate with vendors and our teams to maintain facilities and services
• Facilitate collaboration by creating spaces and opportunities for teams to connect
• Build relationships across departments to support our needs and workplace projects
• Encourage collaboration
• Design and support programs that enhance employee satisfaction and productivity
• Gather feedback and insights to improve workplace experience
• Support onboarding experiences to ensure new hires feel welcomed and connected
• Plan and implement workplace events, including team-building activities, celebrations, and company-wide gatherings
• Manage event logistics, budgets, and vendor relationships
• Create opportunities for social connection and community within the workplace
• Maintain regarding workplace updates, events, and projects
• Provide responsive support to employee needs, addressing issues with a service-oriented approach
• Guide communication between employees, leadership, and external partners

Benefits

• In addition to a great compensation package, paid time off, and paid parental leave, many Avalara employees are eligible for bonuses.
• Benefits vary by location but generally include private medical, life, and disability insurance.
• Avalara strongly supports diversity, equity, and inclusion, and is committed to integrating them into our business practices and our organizational culture. We also have a total of 8 employee-run resource groups, each with senior leadership and exec sponsorship.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees