Workplace Services Assistant Project Manager (Senior Analyst)

DTCC • Jersey City, NJ

2d • Hybrid

About The Position

This position plays a vital role in supporting space planning, facility coordination for DTCC domestic sites, collaborating with vendors and helping create and update floor plans, and maintaining a space management database. The ideal candidate will bring expertise in Interior Design, Architecture, along with strong technical and communication skills. The role requires a responsive, self-motivated approach and the ability to engage positively with staff, contractors, and vendors. The workplace values professionalism, approachability, and a commitment to delivering high-quality project outcomes.

Requirements

• Minimum of 2 years of related experience in project management, space planning, or facility operations
• Bachelor’s degree in Interior Design, Architecture, Facilities Management or a related field

Responsibilities

• Corporate space planning, space assignments and related reporting: Coordinates day to day seating and neighborhood assignments and supports work order requests for changes
• Compiles space related reports, to include seating allocations, occupancy, vacancy, capacity, space types, etc.
• Prepares signage plans for seat locations, meeting spaces, fire safety and way finding
• Works with furniture dealers, architects, engineers and other vendors to coordinate designs
• Works closely with procurement to onboard new vendors, input and process orders for furniture and related work
• Ensures proposal pricing is itemized and aligns with contract pricing schedules
• Partners with desktop team to implement new furniture and equipment upgrades
• Project management and administrative duties: Assists to obtain space programming information, including neighborhoods, collaboration, seating, equipment, offices and storage and prepares space plans and reviews with departments
• Reviews RFP documents for design, construction, furniture and furnishing contracts
• Supports project team meetings that include all appropriate DTCC personnel, design team, contractors and vendors
• Prepares and maintains minutes and all other project documentation in DTCC SharePoint site
• Monitors day-to-day construction and furniture activities, obtains change order cost proposals and reviews costs
• Ensures punch list, training, as-built plans and operations manuals are received and complete.
• Client experience and customer satisfaction role: Prepares and issues post occupancy evaluations and attends team meetings to review, track and resolve issues
• Helps research and review new space, furniture, furnishings and ergonomic and wellness standards
• Aligns risk and control processes into day to day responsibilities to monitor and mitigate risk; escalates appropriately

Benefits

• Competitive compensation, including base pay and annual incentive
• Comprehensive health and life insurance and well-being benefits, based on location
• Pension / Retirement benefits
• Paid Time Off and Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior