Workplace Receptionist

Cambridge Associates•Arlington, TX

11d•$49,900 - $64,900•Onsite

About The Position

Under the direction of the Office Manager, the Receptionist is a highly visible in office position that supports the execution of the day-to-day processes and procedures of CA Arlington Workplace Operations – Reception, Catering, Operations, and Facilities. The primary objective is to ensure that our colleagues experience no impediments to their day-to-day productivity and to also ensure that both internal and external clients experience best-in-class customer service.

Requirements

Associates degree preferred and/or 2 years’ experience.
Proficiency in Microsoft Office Suite, especially Excel and Outlook
Availability to work overtime with little or no notice.
Punctual and reliable.
Ability to work well under pressure.
Discretion with highly confidential and sensitive information.
Maintain open lines of communication with staff and report kitchen equipment outages
Willingness to interact in a team environment.

Responsibilities

Monitoring lobby waiting area.
Order food for internal and external meetings, board meetings, and other events; coordinate pickup/delivery.
Prepare conference rooms for catered meetings; Set up, break down and clean up after meetings
Maintain order in the kitchen, taking main responsibility for dishwasher and refrigerator use.
Engage with IT staff in support of internal, client, and manager meetings.
Maintain appearance of reception desk, seating area and conference rooms.
Answer and route incoming calls, including employment verifications to appropriate staff and departments.
Welcome visitors and guests and offer amenities like beverages, luggage storage, directions.
Ensure that visitors and guests log in/out.
Issue and revoke access badges; enable and disable badge access in accordance with security guidelines.
Arrange catering and send communications for monthly birthday parties.
Instruct caterers and engage IT staff in support of internal, client, and manager meetings.
Report minor facilities issues to ARL assistant manager.
Update distribution lists and phone lists.
Manage and maintain the current document management system for archived files.
Maintain accurate database of current vendors including up to date contact information.
Maintain open lines of communication with staff and report kitchen equipment outages
Assist with ad hoc projects as needed
Prepare new hire welcome packets and deliver new hire office orientations.