Workplace Operations Specialist

Hermeus•Washington, DC

8d•Onsite

About The Position

Hermeus is seeking a contract Workplace Operations Specialist to keep its office running smoothly day to day. The onsite point of contact for workplace needs, this person will help keep the space organized, stocked, and welcoming for employees and visitors. The role works closely with Workplace Operations, Facilities, IT, Security, People, property management, and vendors to maintain a consistent workplace experience. The position is an initial six-month contract, scheduled for 25 hours per week, Monday through Friday, from 9:00 a.m. to 2:00 p.m. Compensation is $25 per hour. The hired person will have access to information and items subject to U.S. export controls and must be a U.S. person as defined by the cited regulation or otherwise eligible for deemed export licensing.

Requirements

Experience in workplace operations, office coordination, hospitality, facilities support, or a related field.
Strong customer service and hospitality mindset.
Strong organization and attention to detail.
Ability to manage daily priorities independently and follow through.
Clear written and verbal communication skills.
Comfort working with employees, leadership, visitors, and vendors.
Proactive and adaptable approach, with comfort in a fast-paced environment.
Must be a U.S. person as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing.

Responsibilities

Conduct regular walkthroughs of workspaces, conference rooms, kitchens, and common areas.
Keep shared spaces clean, organized, and presentation-ready.
Support daily office opening and closing.
Identify issues early and route them to the appropriate team.
Act as a friendly, responsive first point of contact for employee and visitor requests.
Assist with meetings, leadership visits, and onsite events.
Set up and reset conference rooms, and coordinate with IT on technology or equipment issues.
Keep kitchen, snack, and coffee areas stocked and tidy.
Track kitchen and office supply inventory and identify items that need reordering.
Assist with ordering supplies to maintain appropriate stock levels.
Receive, sort, and distribute deliveries, including catering.
Keep supply and storage areas organized.
Communicate workplace needs and issues clearly and quickly to partner teams.
Escalate issues when needed and follow through until they are resolved.
Support company initiatives that affect the workplace.