Workplace Lead

Runway•New York, NY

3d•$150,000 - $200,000•Hybrid

About The Position

We are building AI to simulate the world through merging art and science. World models offer the most clear path to general-purpose simulation, changing how stories are told, how scientific progress is made and how the next frontiers of humanity are reached. Our team consists of creative, open minded, caring and ambitious people who are determined to change the world. We aspire to continuously build impossible things and our ability to do so relies on building an incredible team. If you are driven to do the same, we'd love to hear from you. About the role Open to candidates based near our NYC office or those willing to relocate. We're looking for a Workplace Lead to own Runway's offices: where they are, how they get built and how they feel to work in. Today that means New York, San Francisco, Seattle, London, Paris, & Tel Aviv. Over the next few years it means more room in those cities and new locations elsewhere. You'll handle the real estate and the buildouts, what it costs to run each site, and the events and visits that happen in these rooms. You'll work with cross functional partners including People and Finance on how much space we need and when, and with IT and Security on what it takes to make a site usable. Expect to be close to the work itself, not only the strategy behind it. Things are always moving quickly at Runway, so this role calls for exceptional organization and the judgment to know what needs a plan and what just needs doing.

Requirements

7+ years in corporate real estate, facilities or workplace operations
Deep project management experience across construction schedules, permitting and short-notice logistics
Hands-on lease and vendor contract experience, and a budget you personally signed off on
Cross-functional experience with teams such as Finance, People, IT and Security
At least one office you took from first site visit through opening day
Comfort writing the process docs, service standards and vendor scorecards a workplace function depends on
Accountability for offices you don't sit in every day

Nice To Haves

International real estate, employment or compliance experience is a plus

Responsibilities

Handle the daily operation of each office: cleaning, repairs, food, supplies, access control, and health and safety
Own the workplace budget and the reporting behind it, from rent and capex through daily operating spend
Run Runway's onsite programming, including all-hands, offsites, team events, screenings and visits from partners and press
Decide how much space Runway needs in each city and by when, working from hiring forecasts with People and Finance
Take new offices from shortlist to signed lease, working with brokers, Legal and Finance on terms
Manage design, construction and furniture projects to move-in dates that hold
Work with IT and Security on network, AV and physical access ahead of each opening
Set up local vendors, services and compliance in markets where Runway hasn't operated before
Travel occasionally to Runway's other offices, usually around an opening or a large onsite event
Decide what good looks like for a Runway office, then keep checking each one against it, from the perspective of both the people working there and the people visiting