Workplace & Facilities Coordinator
About The Position
This individual contributor role is responsible for the day-to-day coordination of office facilities and serves as a key owner for workplace planning, office design, and office relocation projects. The position partners closely with internal stakeholders and external vendors to ensure safe, functional, and well-designed work environments that support business operations and employee experience. This role does not include people management responsibilities and requires a hands-on, highly organized professional who can independently manage multiple facilities and workplace initiatives.
Requirements
- 3–8+ years of experience in facilities coordination, workplace operations, or office project coordination.
- Experience supporting office relocations, build-outs, or renovations.
- Strong vendor management, organizational, and project coordination skills.
- Ability to manage multiple priorities independently in a fast-paced environment.
- Proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Availability to work onsite Monday through Friday during normal business hours.
Responsibilities
- Coordinate daily office facilities operations, including maintenance, repairs, safety, and building services.
- Serve as the primary point of contact for landlords, property management, and facilities vendors.
- Track preventative maintenance, service requests, and facilities issues to resolution.
- Support workplace safety programs, inspections, and compliance activities.
- Manage office services including supplies, furniture, access badges, and keys.
- Partner with IT, HR, and Operations to support day-to-day workplace needs.
- Support office space planning and layout initiatives.
- Coordinate with architects, designers, furniture vendors, and contractors.
- Assist with furniture selection, ordering, delivery, and installation.
- Coordinate logistics for office relocations, expansions, and renovations.
- Maintain relocation schedules, task tracking, and employee communications.
- Track facilities-related expenses and review vendor invoices for accuracy.
- Maintain documentation for vendors, floor plans, leases, and procedures.
Benefits
- competitive compensation
- comprehensive benefits, including employer-paid medical, dental, and vision coverage and a 401(k) with company match
- clear opportunities for professional growth and development as the organization expands
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
