Workplace Experience Coordinator

Encore Fire Protection•Parsippany, NJ

3d•$60,000 - $65,000•Onsite

About The Position

We’re looking for a Workplace Experience Coordinator to help create a space where people enjoy coming to work. You’ll be the friendly face of the office and the go-to person for everything that makes the day-to-day employee experience run smoothly—from welcoming guests to handling behind-the-scenes logistics. This is a hands-on, highly visible role that touches every corner of our organization. You’ll be part facilities, part hospitality, part culture champion—all rolled into one. If you're organized, people-oriented, and take pride in creating positive environments, we’d love to meet you.

Requirements

A warm, helpful, and positive attitude with strong communication and interpersonal skills.
At least one year of experience in office coordination, hospitality, workplace experience, or a similar support role.
Strong organizational skills and attention to detail with the ability to manage multiple priorities.
The ability to troubleshoot issues independently and take initiative when addressing challenges.
Proficiency with Microsoft Office, Outlook, and general comfort working with modern workplace tools.
A willingness to learn, grow, and contribute to a positive workplace culture.

Nice To Haves

Experience supporting a growing company or dynamic office environment.
Exposure to light event planning or coordinating team gatherings.
Experience working in a fast-paced office environment with evolving priorities.

Responsibilities

Serve as the first point of contact for the office by greeting visitors, assisting employees, and creating a welcoming environment.
Support day-to-day office operations including mail distribution, office supplies, maintenance requests, vendor coordination, and workspace setup.
Coordinate office amenities such as snacks, coffee, weekly catered breakfasts or lunches, birthday treats, and other morale-boosting moments.
Assist with new employee onboarding by preparing welcome kits and coordinating with IT, HR, and hiring managers to help create a memorable first-day experience.
Support company events, team meetings, and office celebrations by assisting with food orders, room setup, and logistical coordination.
Partner with teams across the organization to assist with office moves, workspace planning, and workplace improvements.
Identify opportunities to improve office processes and help enhance the overall employee experience.