Workplace/Employee Experience Specialist-San Francisco

Plaud • San Francisco, CA

2d • $60,000 - $100,000 • Hybrid

About The Position

Plaud is building the world's most trusted AI work companion for professionals to elevate productivity and performance through note-taking solutions, loved by over 1,500,000 users worldwide since 2023. With a mission to amplify human intelligence, Plaud is building the next-generation intelligence infrastructure and interfaces to capture, extract, and utilize what you say, hear, see, and think. Plaud Inc. is a Delaware-incorporated, San Francisco-based company pushing the boundary of human–AI intelligence through a hardware–software combination. With ISO 27001, ISO 27701, GDPR, SOC 2, HIPAA, and EN 18031 compliance, Plaud is committed to the highest standards of data security and privacy protection.

Requirements

• Bachelor’s Degree in Human Resources, Business Administration, or related field.
• 3+ years of relevant experience in office management and HR, preferably with local exposure.
• Knowledge of basic HR practices and statutory requirements.
• Strong organizational, communication, and interpersonal skills.
• Able to handle confidential matters with discretion and work independently.

Nice To Haves

• Experience supporting office renovation and/or relocation would be a plus

Responsibilities

• Oversee day-to-day office operations to ensure a smooth, efficient, and well-organized workplace.
• Manage office budgeting and expenses, including invoice processing and cost tracking.
• Monitor and maintain office supplies inventory, pantry stock, and procurement needs.
• Ensure the office complies with internal policies, safety standards, and local regulatory requirements.
• Support the selection and setup of our new office location, including coordination with interior designers, contractors, and other external vendors.
• Manage ongoing relationships with office service providers such as maintenance, cleaning, security, and co-working or property teams.
• Assist with office equipment setup, workspace allocation, and facilities-related improvements.
• Organize and execute company events such as office open days, volunteer activities, and Plaud Anniversary celebrations.
• Contribute to employee experience programs that foster engagement, belonging, and team connection.
• Coordinate logistics for internal gatherings, team-building events, and cultural initiatives.
• Assist with office-related photo and video shoots, showcasing the space and supporting employer branding efforts.
• Support networking events, partner visits, and media engagements held in the office.
• Collaborate with cross-functional teams to ensure events and promotional activities reflect our brand values.

Benefits

• An Employee Stock Ownership Plan (ESOP) that gives a real stake in Plaud’s long-term success.
• Top-tier medical, dental, and vision insurance for employees and dependents, supported by a generous employer subsidy.
• 401(k) retirement plan with company matching for full-time employees.
• Unlimited PTO, plus 13 paid holidays.
• 12 weeks of fully paid parental leave for all parents.
• Access to high-quality office snacks, drinks, and equipment.
• Access to best-in-class AI tools, including Cursor, GPT models, Gemini, Claude, and other frontier AI systems to maximize engineering and execution efficiency.
• Choice of top-spec laptops, high-performance workstation setups, and cutting-edge Plaud devices for all new hires.
• Annual company offsites, team events, and a culture that values craftsmanship, ownership, and velocity.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level