Workplace Coordinator

Notion • San Francisco, CA

4d • Onsite

About The Position

Notion is excited to operate as an in-person company across our 7 global offices (San Francisco, New York, Dublin, Hyderabad, Seoul, Tokyo & Sydney). Notion believes that creative magic happens when we're collaborating in-person. We also believe that being in the same physical space is the key to building a lasting culture. We're looking for a San Francisco based Workplace Experience Coordinator who shares our vision, and is excited to help create a warm and welcoming experience for employees and guests. The right candidate will report to our AMER Workplace Lead, loves to create delightful experiences for employees, possess a 'no-job-is-too-small' attitude, and has a creative sparkle.

Requirements

• 3+ years of relevant workplace experience.
• Innovative mindset with a creative spark, always seeking innovative ideas to surprise and delight employees.
• Strong emotional intelligence (EQ) and proven ability to build relationships with individuals at all levels of the organization.
• Flexibility to adapt and switch between various responsibilities.
• Organized and detail-oriented: Strong attention to detail, able to stay calm under pressure, a quick thinker, create order of out chaos.
• Effective communicator: Ability to communicate the priorities of leadership within Notion, whether it is by written, verbal, or group communication.
• Event experience: Experience organizing team events with hundreds of people, as well as multi-day events with smaller groups of people, such as an executive offsite.
• Discreet: Demonstrated ability to maintain complete confidentiality on all business matters.
• Cross-functional relationships: Coordinate with multiple teams to provide exemplary service.

Responsibilities

• Office Experience: Create a welcoming, friendly, and professional office environment, ensuring the office feels like home for employees and guests.
• Office Management: A detailed eye to oversee day-to-day operations in the office, including deliveries, space planning, decor, kitchen stock, waste management, mailroom, and office supplies.
• Proactive Problem Solver: Identify potential issues before they arise and implement effective solutions to maintain a seamless office environment.
• Global Alignment: Collaborate with the global Environment team to maintain a consistent Notion feel and culture across our global offices.
• Vendor Management: Support relationships with external vendors, such as cleaning services, repair and maintenance contractors, and food/beverage providers. Manage Notion's snack program, supporting locally owned businesses as we scale.
• Culture Builder: Craft fun & engaging team offsite experiences, celebrate birthdays and anniversaries, new family members, and promotions to ensure employees continue to feel connected and recognized.
• Safety & Security: Partner with security team to ensure workplace safety and compliance, assessing risks and make informed decisions regarding employee health and safety.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees