Workplace Coordinator

Albert & Mackenzie, LLP • Agoura Hills, CA

20h • $24 - $28 • Hybrid

About The Position

The Workplace Coordinator operates under the direction of the Office Manager and Firm Managing Partner to provide comprehensive administrative and operational support, including managing vendor communications, providing internal communications and resources, tracking inventory and supplies, and assisting with office organization and relocation projects. This role complete various special projects to ensure efficient day-to-day firm operations.

Requirements

• Prior experience in office administration or operations
• Strong organizational, follow-up, and multitasking tasks skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Ability to initiate professional business correspondence and coordinate with vendors
• Ability to work collaboratively while also handling independent projects
• Strong reading comprehension, attention to detail, tracking compliance items, and data entry skills with a focus on accuracy
• High school diploma or equivalent required

Nice To Haves

• Familiarity with Canva and Adobe Suite
• Inventory management and basic budgeting awareness preferred
• Associate or bachelor degree preferred

Responsibilities

• Provide support in preparation and day-of coordination for company-wide and local events (e.g., spring picnics, law clerk trainings, golf tournaments, partner meetings, bowling events, )
• Contact vendors to initiate pricing discussions and gather preliminary quotes
• Organize and track swag inventory
• Support snack and office supply ordering, including conducting stock checks to confirm inventory needs align with vendor orders
• Assist with office relocation and storage area projects, including closing vendor accounts, coordinating furniture pickup, IT coordination, office notifications, updating spreadsheets
• Maintaining cleaning, removing and organizing office equipment, furniture, and surplus of supplies
• Assist with updates to the firm resume and collaborate on the monthly newsletter (including entering birthdays, anniversaries, peer recognitions, )
• Track MCLE credits and courses, assist with certification of current training programs, and maintain ongoing compliance tracking
• Distribute legal resources (WorkComp Central, Sullivan on Comp, and Lexis) information to new hires and follow up with those pending access
• Send headshot requests, follow up with employees, and provide finalized headshots for website updates (with approval)
• Assist on various projects regarding data maintenance, phone calls, organizing spreadsheets, or other various items needed
• Communicate with the team regularly on Outlook, phone, and Zoom
• Complete additional administrative tasks and one-off projects as needed

Benefits

• 100% company sponsored employee Medical, Vision, Short Term Disability, Long Term Disability and Life insurance benefits
• a 401k plan
• paid time off
• optional voluntary dental and ancillary plans

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED