Workplace Coordinator | Design

Interior Office Solutions•San Jose, CA

14h

About The Position

The CAD / MAC Coordinator supports workplace planning, employee experience, and Moves, Adds, and Changes (MAC) operations. This role combines technical CAD/CAFM expertise with hands-on coordination to ensure efficient space planning, accurate data management, and seamless workplace transitions.

Requirements

Experience with CAD and CAFM systems
Strong organizational and multitasking skills
Ability to manage multiple projects and priorities
Strong communication and collaboration skills
Experience with workplace moves

Responsibilities

Develop and maintain floor plans using CAD and PDF formats
Manage and respond to employee requests via HelpDesk ticketing systems, email, and Slack
Update distribution lists and other employee-facing platforms
Support employee move requests and workplace changes
Identify and implement improvements to workflows and processes
Assist the MAC team with projects, pilots, and workplace initiatives
Support specialist with moves
Provide support for large-scale MAC (MAC-LG) projects
Coordinate one-off and ad hoc moves as needed
Serve as a floater to support teams on an as-needed basis
Manage inventory and coordinate workplace-related orders
Gather and analyze data to inform workplace experience decisions and service delivery
Conduct field measurements, furniture inventories, and basic code analysis
Develop test fits layouts based on client needs
Create working drawings, renderings, and specifications.
Ensure accuracy of project drawings and furniture specifications
Partner with internal teams and vendors (e.g., AV, security, engineering)
Collaborate effectively with peers, contractors, and external partners
Participate in client meetings and planning sessions as needed
Provide feedback to leadership to improve relocation strategies and services