Workload Coordinator

The University of Texas at Austin•Austin, TX

5d•Onsite

About The Position

The University of Texas at Austin's Facilities Services department is seeking a Workload Coordinator. This role is responsible for gathering building information, analyzing data, and utilizing industry standards for the development of custodial staff workload assignments. The ideal candidate will implement and maintain a standardized process management system for a large work unit to ensure work assignments are data-driven and equitable. Joining UT Austin offers competitive pay, great benefits, and the opportunity to work for a globally recognized university where your work makes a difference.

Requirements

High school graduation or GED.
Experience in data collection and information analysis.
Experience with project management and meeting milestones and deadlines.
Strong mathematical skills.
Accuracy, consistency, and attention to detail.
Ability to work collaboratively with others to achieve goals.
Proficiency in Microsoft Excel, Word, Outlook, Power Point database tools and editing PDF documents.
Demonstrated analytical, communication, and customer service skills.
Able to read and understand basic building plans.
Must maintain a Texas Driver’s License and acceptable driving record.
Class "C" operator's driver's license required.
Must provide a current three year driving record from the current state of residence.
If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident.

Nice To Haves

Bachelor's degree.
More than four years of above experience.
Demonstrated ability and experience in effective communication and collaboration with upper management, clients, project team members, and workers.
Expert level in Microsoft Excel.
Experience in making and delivering presentations.
Familiar with Operating System 1 (OS1) cleaning system.
Familiar with basic inventory control procedures, including spreadsheet management and equipment marking.

Responsibilities

Utilize standardized project management tools, building profile documentation, workloading templates, spreadsheets, and job assignment cards to develop and manage workloading for Custodial Services staff.
Determine cleanable square footage and gather pertinent facility information such as fixture counts, space usage, architectural finishes, traffic load, etc.
Maintain records for space and workloading information.
Abide by consistent standards to improve processes across the organization.
Develop statistical information through the collection of data and make use of information to develop and maintain standardized workloading methodology.
Produce employee assignment job cards based on results of workloading.
Update the periodic employee rotation every two months or when an employee is hired or transferred.
Prepare management reports, spreadsheets, correspondence, presentation materials, etc.
Assist in implementation of revised work assignments and in training staff.
Facilitate communication with custodial staff and building clients to gather and disseminate information.
Conduct annual Custodial Equipment Inventory.
Maintain inventory of Custodial Services equipment.
Update inventory as equipment is moved, received, or taken out of service.

Benefits

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation (8 hours/month)
Paid holidays (10+/year)
Sick time (8 hours/month)
Longevity pay
Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning
Professional conference opportunities
Tuition assistance
Expansive employee discount program including athletic tickets
Free access to UT Austin's libraries and museums with staff ID card
Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card