Workforce Scheduler & Timekeeping Analyst

Stanford Health Care • Palo Alto, CA

2d • $44 - $57 • Onsite

About The Position

The Analyst is responsible for the coordination of all aspects of a Department/Unit's staff schedule and timekeeping and will provide service to various Departments/Units on a schedule-by-schedule basis. Deliver services relative to ongoing scheduling and timekeeping needs that arise between scheduling periods for all Departments/Units.

Requirements

• High school graduate required
• A minimum of one-year recent experience in a health care setting or three years in a clerical role, with proven organization skills and attention to detail is required.
• Previous staffing or scheduling experience strongly preferred.

Nice To Haves

• higher education preferred

Responsibilities

• Performs all duties within the electronic Scheduling and Timekeeping System including but not limited to payroll and scheduling compliance, various reporting, position control, agency/contingent worker onboarding, interpreting policies/procedures.
• Develops and manages Department/Unit schedules; performs regular needs assessments with Department/Unit leadership, including schedule balancing.
• Manages Timekeeping as to personnel worked hours and run reports as needed, including accurate data entry of staff activity per shift and adjusts activity or pay codes.
• Manages scheduling needs in accordance with leaves of absence (LOA, FMLA or Worker’s Compensation) requirements and regulations.
• Maintains daily review, updating and data entry of assigned personnel timecards through the electronic timekeeping system to ensure up to date financial/payroll reporting.
• Analyzes and generates various reports for Department/Unit Management Teams that may be utilized for coaching, counseling and/or disciplinary reasons per policy and regulatory procedure.
• Facilitates and coordinates scheduling processes for the assigned Departments/Units to ensure that the appropriate staffing levels are achieved, maintained, and forecasted.
• Plans, coordinates, and participates in the performance of varied and responsible work in the administration, project administration and operation of specialized programs or projects.
• Provides varied and complex project administrative support and technical assistance to managerial staff including reconciliation and monitoring, report preparation and conducting preliminary analyses.
• Manages and updates position control and personnel skills data with Department/Unit leadership for forecasting staffing/scheduling needs.
• Serves as a consultant to leadership in developing staffing patterns, creating flexible scheduling alternatives, and arranging for extended employee absence.
• Cross trained to perform staffing coordinator duties and functions as needed.
• Performs other duties and projects as assigned.

Benefits

• Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery. You will do this by executing against our three experience pillars, from the patient and family’s perspective: Know Me: Anticipate my needs and status to deliver effective care Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health Coordinate for Me: Own the complexity of my care through coordination

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED