Workforce Operations & Talent Reporting Coordinator

ALTEN Technology USA•Greensboro, NC

About The Position

We’re ALTEN Technology USA, an engineering company helping clients bring groundbreaking ideas to life—from advancing space exploration and life-saving medical devices to building autonomous electric vehicles. With 3,000+ experts across North America, we partner with leading companies in aerospace, medical devices, robotics, automotive, commercial vehicles, EVs, rail, and more. As part of the global ALTEN Group—57,000+ engineers in 30 countries—we deliver across the entire product development cycle, from consulting to full project outsourcing. When you join ALTEN Technology USA, you’ll collaborate on some of the world’s toughest engineering challenges, supported by mentorship, career growth opportunities, and comprehensive benefits. We take pride in fostering a culture where employees feel valued, supported, and inspired to grow.

Requirements

2–4 years of experience in workforce operations, talent operations, HR coordination, or a related field
Demonstrated experience managing and reconciling complex data across multiple systems or files (spreadsheets, ERP, SharePoint, ATS, HRIS, or similar tools)
Strong proficiency in Microsoft Excel including use of formulas, pivot tables, and cross-tab reconciliation
Exceptional attention to detail with the ability to catch and correct data inconsistencies proactively
Strong written communication skills — comfortable drafting professional recap and coordination emails to stakeholders at all levels
Ability to manage multiple deadlines simultaneously in a fast-paced environment
Experience working cross-functionally with HR, Business Managers, or Sales/Operations teams

Nice To Haves

Background in engineering services, staffing, consulting, or professional services environments
Experience preparing or contributing to executive-level operational meetings or reporting cycles
Comfortable presenting data and status updates in meetings with senior stakeholders (VPs, Directors, Business Managers)

Responsibilities

Maintain and update the Monthly Management Meeting (MMMM) file, including tracking of INs, OUTs, and EP/SP data
Prepare and lead the MMMM process: verify accuracy of all information and complete any missing data points prior to the meeting
Update the Operational Workbook (OW) across Engineering (ENG) and Project tabs on an ongoing basis
Reconcile MMMM data with automatic IN/OUT reports generated by HR to ensure consistency
Identify and correct discrepancies between the Operational Workbook and Timesheet data
Conduct regular Es & Ps (Engineers & Projects) checks in collaboration with all Business Managers
Cross-reference the MMMM to identify upcoming consultant start dates and onboarding requirements
Confirm on-site attendance for each new consultant's onboarding session directly with the responsible Business Manager
Coordinate and clarify ownership of BM and TD presentations for each onboarding session
Draft and distribute recap emails to all stakeholders involved in the onboarding process
Leverage Operational Workbooks (all US locations) to identify consultants entering IC status
Verify whether each new IC consultant's profile exists in the IC Database; create or flag as needed
Maintain up-to-date consultant status entries in the IC Database
Report data inconsistencies and status gaps to VPs in a timely manner
Present a summary of current ICs during the recurring BM and Recruitment meeting, including status updates, next steps, and identified opportunities