Workforce Management Analyst

Visium Resources•Altamonte Springs, FL

23h•Hybrid

About The Position

Visium Resources has been asked to identify qualified candidates for this Workforce Management Analyst position. This position is a contract to hire opportunity which is expected to be Hybrid (Shift is 8-5pm with in office days on Mondays, Wednesdays and Thursdays, and remote on Tuesdays and Fridays for a duration of 3 months+ to direct. The Workforce Management Analyst works to improve workforce management effectiveness by scheduling, budgeting and forecasting. They will also implement and optimize the usage of Workforce Management tools within a Contact/Customer Service Center environment. Provides daily and weekly scheduling and real time monitoring support for Customer Service. Tracks and analyzes data to support executive management staffing decisions. Responsibilities include daily monitoring of Workforce management applications. Post analysis evaluation of agent statistics and reporting relating to the above programs. Responsible for updating daily agent exceptions and payroll system. Provide ongoing operational analysis of call center operations, advance planning and scheduling while identifying and implementing changes as necessary to improve the level of quality and efficiency as measured by key business indicators (cost per call, cost per member, service level, occupancy, etc.) Identifying and partnering with the Navigation center team to implement innovative labor management practices. Develop labor schedules to meet contact volumes and service levels. Utilize specialized software tools to manage and forecast staffing levels for multiple call centers Work with the Member Solution Center leadership team to provide analytical support and recommendations for staffing resources to meet objectives such as service levels, occupancy, cost per call, etc. Work with Member Solution Center Director and senior management to accurately forecast call volumes, analyze historical call volume; project budgetary expenses, determine future costing and assist with training and new hire numbers. Analyze call center performance history to determine optimum off production activities as well as shrinkage and occupancy goals. Monitors Workforce Management tools real time to maintain service level data. Evaluates daily call trends. Works with Customer Service management to ensure agent adherence and/or conformance to schedules. Accurately inputs schedule changes received through the call out line or exception reporting. Prepares Time Utilization, Adherence/Conformance, and weekly scheduling reports. Updates any daily schedule exception. Responsible for tracking employee hours in payroll system. Designs/creates various databases for staffing and analysis. Creates reports utilized by Customer Service for staffing/ productivity measurements. Assists in creating schedules/scheduling scenarios utilizing workforce management technology. Interacts with various levels of management to provide decision support and complete various scheduling-related projects with minimal supervision. Analyzes daily call trends and alerts Workforce Management Analyst to needed staffing updates. Responsible for daily, weekly and monthly call center reports which highlight call center performance (Call Volume, Service Level, Average Handle Time, Abandon % and Average Speed to Answer) Performs other duties as assigned. Comply with all policies and standards. Achieves goals through mainly self-directed work with potential oversight from management Roles characterized by specific functional expertise May provide guidance to others as a project manager using technical expertise.

Requirements

3+ years of experience
Prior experience in a Call Center Operations environment
Knowledge of Call Center management best practices
Strong Functional analytical skills (budgeting, costing, etc.)
Process analytical skills in a call center environment
Ability to create well organized, accurate, and concise material and work documentation for organizational use.
Strong knowledge of Microsoft applications including Outlook, Word, PowerPoint, Excel, and Access with the ability to create and maintain databases and the ability to use them to present to both internal and external contacts
Strong knowledge of workforce management tools and the ability to maintain them
Ability to work as part of a team
Ability to work independently
Ability to work in a fast-paced environment with changing priorities
Demonstrated organizational skills
Ability to multi-task
Ability to remain calm under pressure
Ability to work in dimly lit office
Ability to work overtime as required

Nice To Haves

Experience using the Erlang Calculator for forecasting
Knowledge of the Five9 phone system dashboards and reporting
This role is for both scheduling and forecasting.

Responsibilities

Improve workforce management effectiveness by scheduling, budgeting and forecasting.
Implement and optimize the usage of Workforce Management tools within a Contact/Customer Service Center environment.
Provide daily and weekly scheduling and real time monitoring support for Customer Service.
Track and analyze data to support executive management staffing decisions.
Daily monitoring of Workforce management applications.
Post analysis evaluation of agent statistics and reporting.
Update daily agent exceptions and payroll system.
Provide ongoing operational analysis of call center operations, advance planning and scheduling.
Identify and implement changes as necessary to improve the level of quality and efficiency.
Identify and partner with the Navigation center team to implement innovative labor management practices.
Develop labor schedules to meet contact volumes and service levels.
Utilize specialized software tools to manage and forecast staffing levels for multiple call centers.
Provide analytical support and recommendations for staffing resources to meet objectives.
Accurately forecast call volumes, analyze historical call volume; project budgetary expenses, determine future costing and assist with training and new hire numbers.
Analyze call center performance history to determine optimum off production activities as well as shrinkage and occupancy goals.
Monitor Workforce Management tools real time to maintain service level data.
Evaluate daily call trends.
Ensure agent adherence and/or conformance to schedules.
Accurately input schedule changes received through the call out line or exception reporting.
Prepare Time Utilization, Adherence/Conformance, and weekly scheduling reports.
Update any daily schedule exception.
Track employee hours in payroll system.
Design/create various databases for staffing and analysis.
Create reports utilized by Customer Service for staffing/ productivity measurements.
Assist in creating schedules/scheduling scenarios utilizing workforce management technology.
Provide decision support and complete various scheduling-related projects with minimal supervision.
Analyze daily call trends and alert Workforce Management Analyst to needed staffing updates.
Prepare daily, weekly and monthly call center reports which highlight call center performance (Call Volume, Service Level, Average Handle Time, Abandon % and Average Speed to Answer).
Perform other duties as assigned.
Comply with all policies and standards.