Workflow Administrator

SAIC•Arlington, VA

1d•Onsite

About The Position

SAIC is seeking a Workflow Administrator with an active TS clearance to provide direct support to the OUSW (R&E) Executive Correspondence Office, ensuring the timely, accurate, and compliant routing of executive-level correspondence, decision packages, and formal staff actions. This role is critical in maintaining the integrity of the formal coordination and approval process within a fast-paced, high-visibility environment. The ideal candidate is detail-oriented, proactive, and a fast learner who can manage multiple priorities while adhering to established policies and timelines. This position is 100% onsite located in Arlington, VA at the Pentagon.

Requirements

Active TS clearance
Detail-oriented
Proactive
Fast learner
Ability to manage multiple priorities
Ability to adhere to established policies and timelines

Responsibilities

Manage and track executive correspondence packages throughout the review and approval lifecycle, ensuring adherence to OUSW (R&E) and DoW correspondence standards.
Coordinate routing of decision memorandums, taskers, reports, and formal packages using approved workflow systems (e.g., CATMS).
Ensure all submissions meet format, policy, and quality control standards before advancing to leadership for review or signature.
Review content for completeness, accuracy, and appropriate clearances prior to forwarding to the Executive Secretariat or higher-level offices.
Maintain logs, databases, and dashboards to track correspondence progress, due dates, and performance metrics.
Serve as a primary point of contact between the Executive Correspondence Office, subordinate directorates, and external stakeholders to facilitate timely package coordination.
Identify and recommend process improvements to streamline routing, reduce bottlenecks, and enhance transparency.
Ensure accurate archiving and recordkeeping of all approved and historical correspondence in accordance with OUSW (R&E) records management policies.
Provide general office support, assist in scheduling coordination, meeting preparation, and communication tracking as required.
Ability to edit and format administrative correspondence, reference materials, reports and briefings in accordance with Department of War DoW 5110.4-M Manual for Written Material.
Process a myriad of actions both classified/unclassified taskers to include editing incoming/outgoing executive level correspondence; customer service phone calls; correspondence inquiries requests, and other special projects dispatched by USW(R&E).