Work Study - SOE Student Experience Coordinator

University of British Columbia • Kelowna, BC

2d • Hybrid

About The Position

The School of Engineering is seeking qualified undergraduate students for the role of SOE Student Experience Coordinator. This work-study position offers opportunities to develop transferable skills including written and verbal communication, project management, and program development, implementation, and evaluation. The Coordinator will support current and prospective student learning, professional development, and mentorship initiatives, while contributing to the School’s outreach and promotion of STEAM disciplines (Science, Technology, Engineering, Arts, and Mathematics) at UBC Okanagan.

The School of Engineering is seeking qualified undergraduate student applicants for the position of School of Engineering (SOE) Student Experience Coordinator. This work study position will support the enhancement and growth in the following two portfolio areas: 1) Bachelor of Applied Science Undergraduate Student Experience and 2) Prospective Student Experience.

Undergraduate Student Experience: The primary role of this work study position is to assist with the development, coordination, marketing, implementation, and evaluation of experiential learning programs and professional development initiatives within the School of Engineering. This role includes program coordination, networking and collaboration, and high-level communication with a variety of stakeholders.

Prospective Student Experience: The students will support the design, curriculum planning, logistics, promotion, and organization of recruitment and outreach events for prospective students in Grade 8-12. They will act as an ambassador to young students and UBC prospective students. Leveraging prior knowledge and learning new skills, the students will be encouraged to influence the direction of the recruitment and outreach events portfolio.

Requirements

• Current UBC Okanagan undergraduate student in the Bachelor of Applied Science (Engineering). Any year level or program of study is suitable.
• Ability to communicate effectively with a variety of audiences (students, staff, faculty, industry partners), including strong oral (in-person, phone) and written (email, documentation) communication
• Ability to contribute and work as a team
• Relationship-building skills that enables engagement with diverse audiences
• Ability to manage many tasks across multiple projects in a fast-paced environment
• Strong organizational and project coordination skills, particularly with attention to detail
• Ability for critical thinking, creativity, and reflection
• High level of enthusiasm, diplomacy and professionalism.
• A love of UBC Engineering and a desire to share that with prospective students

Nice To Haves

• Proficiency with Qualtrics and Microsoft Office, including Microsoft Word, Excel, and Outlook an asset
• Experience with Canva, Photoshop, Illustrator, InDesign, and/or other graphic tools an asset
• Experience or knowledge of the School of Engineering and campus-related leadership or professional development initiatives an asset
• Experience creating STEAM (Science, Technology, Engineering, Arts and Math) curriculum for youth (Grade 8-12) would be considered an asset

Responsibilities

• Coordination and being the primary liaison between the various student associations, clubs and Engineering Design Teams’, including supporting the administrative requirements such as, requesting and managing the team’s rosters, leadership training completion, and competition related logistics.
• Supporting planning, day-of management, and post-event evaluation of high-profile faculty and industry events including Industry Nights and the UBC Engineering Mentorship program
• Creating, updating, and managing written resources and online tools for the Professional Activities Fund.
• Developing, organizing and delivering engaging programming for current UBC Okanagan Bachelor of Applied Science students to enhance and further their engineering education experience.
• Supporting event organization and planning, including event curriculum, for recruitment and outreach events for a Grade 8-12 audience.
• Working closely with SoE Web and Communication Specialists to design and schedule promotional materials for current and prospective student events via social media and printed assets.
• Seeking and developing strong relationships with UBC student clubs and associations for event and program support throughout the year
• Involvement with the UBC Engineering Open House is required – this is our largest recruitment initiative in the School of Engineering. This will include leadership roles in coordinating the design team and club showcase, event volunteers and providing guidance on how to connect with prospective students.
• Supporting UBC events on behalf of the School of Engineering and act as a representative for the School of Engineering and UBC
• Performing other duties, as requested by the Engineering Advisor

Benefits

• Flexible working hours
• Mentorship opportunities
• Professional development opportunities
• Access to LinkedIn Learning
• Participation in leadership conferences and virtual programs
• Support for attending professional or academic conferences through the School of Engineering Professional Development Fund

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level