Work Management / Business Operations Manager (DOT)

EMCOR Government Services, Inc.•DC, DC

4d•$90,000 - $100,000•Onsite

About The Position

EMCOR Government Services has an immediate need for a Work Management/Business Operations Manager at our Department of Transportation project, located in Washington, DC. This position will report directly to Deputy Project Manager and is responsible for supporting the operations team with all work management and business-related matters. The candidate will be a well-rounded resource for Maximo-CMMS, financial reporting, administrative support, timekeeping, AP/AR, budgets, and reports/analysis. The Work Management/Business Operations Manager will be the primary DOT point of contact for training on various systems and software used on the contract.

Requirements

Associate’s or bachelor's degree in business or related field or the equivalent in work experience.
5 or more years in related work experience, supervisory and operationally.
Presentation skills and public speaking ability is required.
Must be able to multi-task in this fast-paced and dynamic role.
Expert level - Microsoft Office (Word, Excel, Outlook, Power Point)
Expert-level – Maximo
Ability to speak and write clearly and effectively in English.
Ability to understand and review financial documents and have a basic understanding of General Accounting Principles and Practices.
Position requires independent and self-motivated critical thinking and reasoning skills
Must be motivated, self-starting, self-disciplined, team-player with strong interpersonal skills

Nice To Haves

Experience in the facilities and/or construction markets strongly desired

Responsibilities

Direct supervision of Production Control Clerks and Service Order Dispatchers
Schedules preventative maintenance work orders for in-house staff and subcontractors
Reports service call and preventative maintenance performance analysis progress to management
Runs reports from the Maximo system
Provides data and reports for performance monitoring and cost analysis
Tracks WIP and IDIQ for management
Prepares presentations and briefings using Maximo data, metrics, and performance indicators
Reviews financial reports and makes updates and changes as directed by management/EGS HQ
Develops and runs reports from JDE and Crystal reporting systems
Reviews financial statements weekly and briefs the management on status and any major issues
Manages Accounts Payable/Accounts Receivable, in consultation with EGS Finance Department
Generates and receives purchase orders using the JD Edwards database. Receives all subcontractor purchase orders for monthly/quarterly/annual services.
Processes vendor invoices, ensuring quality assurance acceptance before final payment approval.
Coordinates new vendor set up in Procureware.
Runs monthly reports that are due to the client as well as internal project management reports.
Performs various office tasks such as copying, faxing following up on vendor and corporate correspondence.
Provides training to staff on software systems
Solicits information from Operations Managers/others on behalf of Program Management.
Attends meetings, documents meeting minutes, tracks outstanding actions and status updates.
Interfaces with DOT leadership and EGS HQ departments such as operations, marketing, legal, finance, accounting, field safety/quality, and compliance to ensure service requirements are being met.
Promotes a positive safety culture by fully complying with all safety policies and procedures, and applicable federal, states and local regulations
Provides daily monitoring of the material inventory control database (including accounting functions and purchase orders).
Provides administrative support to the program management staff including setting/planning meetings, formatting correspondence/deliverables, answering phones, ordering supplies, and other general duties.
Processes final payroll/timesheets bi-weekly, ensures 100% accuracy and compliance.
Monitors employee and subcontractor sign-in and sign-out logs
Handles employee on-boarding requirements such as: DOT Security submissions for building access, 1-9 Paperwork, Timekeeping training, Coordinating uniform/tool/equipment/electronic issue with Operations Managers/EMCOR IT
Creates and processes Electronic Personnel Action Forms ("ePAF") as instructed by managers. Submits Personnel Action Forms ("PAF") for employee information updates (Emergency Contact Information, Change of Address, etc.) as it becomes available.
Maintains employee records and files in consultation with EGS Human Resources Department