Woodlands Administrator

Canoe Forest Products•Salmon Arm, BC

2d•CA$60,000 - CA$70,000•Onsite

About The Position

The Gorman Group is seeking a dynamic and self-motivated Woodlands Administrator to join their North Zone team. This role reports to the Corporate Controller, Woodlands & Strategic Projects and involves performing various administrative tasks crucial for logging operations. Key responsibilities include processing logging transactions, managing contractor payroll, and ensuring the accuracy of scale and sample data. The administrator will also handle invoicing, reconcile system reports, manage load tickets, track logging contracts, maintain stumpage accounts, process wood/forestry payables, and compile reports. Collaboration with the Senior Woodlands Administrator for daily and month-end duties is also part of the role.

Requirements

Minimum two years of previous experience in an administrative role within an office environment
Strong Microsoft Office Suite skills
Customer service orientation and well-developed problem-solving skills
High level of accuracy, attention to detail, and ability to multitask
Strong organization, verbal and written communication skills, and the ability to prioritize and meet deadlines

Nice To Haves

Solid understanding of forest industry operations and associated terminology is an asset
Prior LIMS experience is a very strong asset

Responsibilities

Prepare Contractor pay twice per month (logging contractors, harvest and purchase, hauling, etc.)
Prepare invoices and reconcile system reports to general ledger and other reconciliation as required
Receive Load Tickets from log dumps, transfer tickets, make corrections in logging system and the Ministry of Forests Harvest Billing System (HBS)
Sort incoming destination scale load/tickets, confirm correctness, import into LIMS, and process payments
Manage and track Logging Contracts in the system
Maintain Stumpage accounts, including processing invoices and monthly accrual preparation
Enter and process wood/forestry payables (contractor reports, hauling top-ups and misc. payables)
Compiling various weekly, monthly, and quarterly reports
Work with Senior Woodlands Administrator on day-to-day and month-end duties