Wireman Crew Project/Administrative Support

Electric Power Systems Inc•Anchorage, AK

20h•$35 - $60•Onsite

About The Position

Electric Power Systems, Inc., is a unique company offering a wide range of experience and education in power system operations, design, consultation, studies, petroleum industry controls, and general engineered systems. We provide extensive services from planning studies, design and construction to periodic testing and maintenance. We are currently seeking a friendly and skilled assistant to join our Wireman Crew construction administrative team.

Requirements

Electric Power Systems, Inc. is a smoke free and drug free company. Applicant must be able to pass a pre-employment drug screening.
A valid driver’s license with an insurable driving record is required.
Applicant must be able to pass a background check and be able to obtain a JBER base pass.
Reliability and attention to detail is a must, as well as a team player, self-starter, well organized and willingness to work in a fast-paced environment.
Must be able to socialize with various personalities and have excellent verbal and written communication skills.
Ability to multi-task with frequent interruptions while remaining positive, organized and accurate.
Ability to compose letters and memorandums; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures.

Responsibilities

Collect, review, and input crew timesheets for payroll
Collect, review, code, and submit receipts and material packing slips to accounting department
Manage crew company credit cards
Enter and approve coding, time, budgets, billings, change orders, etc. in NetSuite
Review, code, and approve vendor invoices
Manage wireman calendar
Help Wireman Manager to manage wireman projects, employee certificates and documents, base passes, schedules, and budgets
Notarize contracts and bid documents
Track historical project data
Assist with updating crew rates and equipment rates
Arrange crew logistics for travel and lodging for staff for out-of-town work.
Assist with new hire and severance paperwork from union hall and manpower requests
Assist with safety material orders, project plans/procedures, quality control, and weekly safety meeting minutes
Assist with equipment purchases, licenses, and certificates
Assist with bid and proposal files including tracking website bid postings, preparation of bid documents, creating work plans and project schedules, request bid bonds and builders risk quotes, vendor and subcontractor quotes, organization and setup of electronic bid files, and create bid documents/proposals for supervisors using bid unit sheets.
Coordinate monthly/as-needed invoicing of active jobs ensuring timely billing to clients, and track status on all active projects
Track project impacts, change orders, man hours
Coordinate and assist with trade shows
Manage wireman department website
Interface with subcontractors, vendors and suppliers to coordinate services or materials
Prepare and submit permit applications including base dig permits, Right-of-Way, Traffic Control, submit locates, insurance documentation and other required pre-construction documentation including internal job set-up and closure
Regular interface with clients for reporting, job tracking, invoicing, etc.
Prepare required construction project submittal documents, schedules, daily reports, and close-out documents for clients
Assist with internal reports and preparation of monthly budget-to-actual reviews and cost-to-complete reports
Attend weekly/monthly job site meetings with clients
Must be able to review contracts in detail
Order crew office supplies