Winemaking Administrative Assistant

O’Neill Vintners and Distillers•Parlier, CA

9d•Onsite

About The Position

O’Neill Vintners & Distillers was founded in 2004 with a simple idea from our founder, Jeff O’Neill, that great wines should be enjoyed by all. We believe those wines must be of exceptional quality, centered around our core belief that doing the right thing for our employees, consumers, partners, and the planet is key to a sustainable future. As our family-owned business has grown, so has our belief in business as a force for good. We are proud to be an industry leader in sustainability and a Certified B Corporation. We are one of California's largest wineries, with operations in Larkspur, Sonoma, Paso Robles, and Parlier, CA. Our award-winning portfolio of consumer brands includes Line 39, FitVine, Harken Chardonnay, Rabble, Charles Woodson’s Intercept, Robert Hall, Allegro Cellars, Ram’s Gate, Substance, ViNO, 209 Gin, and BrandyLab. About the Role: The Winemaking Administrative Assistant prepares and ships wine samples, enters and maintains accurate data in winemaking tracking systems, and organizes internal tastings. This role keeps sample shipments, wine chemistries, and documentation moving accurately and on schedule. The ideal candidate is detail-oriented, comfortable managing multiple priorities in a fast-paced environment, and confident using MS Office along with O'Neill's ERP system. They take initiative, communicate clearly, and can shift priorities quickly in consultation with winemakers, all while following plant and laboratory safety policies and procedures.

Requirements

Previous experience working in the beverage or food processing industry preferred
Demonstrated interest in winemaking, fermentation science, or food processing.
Strong ability to work independently while maintaining clear communication with the team.
Strong clerical skills
Proficiency in MS Office
Ability to work up to six days a week on variable or rotating shifts
Ability to measure volumes using graduated cylinders, pipettes, and similar tools
O’Neill team members are Forward Thinkers. Hard Working without Drama. Friendly Problem Solvers who work as One Team to Always Deliver.
Sit or stand for prolonged periods
Perform some repetitive motion activities
Coordinate multiple tasks simultaneously
Ability to climb stairs and to lift up to 50 pounds
Maintain focus and attention to detail in a fast-paced environment
All employees must pass a comprehensive background check and drug screen and adhere to all Company, Federal, and State Food Safety Regulations and Policies.

Responsibilities

Blend and prepare wine samples for shipping
Set up shipping online via FedEx, UPS, and other delivery providers
Collate and manage documentation associated with sample shipping
Track sample shipments and alert the initiator of delayed, missing, or damaged shipments
Use MS Office and O’Neill’s ERP to pull wine compositions and run trial compositions
Collaborate with Winery Operations to direct sample pullers and obtain wine chemistries
Collaborate with Compliance to ensure appropriate tracking of wine withdrawals and shipments
Collaborate with Bottling to fulfill blended shipping requests of bulk and finished goods
Enter data into winemaking tracking systems efficiently and accurately
Prepare and organize winemaking tastings, including sample labeling, physical set-up and tear-down, and tasting sheet creation
Digitize and manage winemaking documentation
In consultation with winemakers, prioritize workflow and change priorities when needed
Follow plant and laboratory safety policies and procedures
Perform miscellaneous tasks for winemakers, such as benchtop blends and trials
Track inventory of office and sample shipping supplies