Wholesale Order Services Specialist

Pendleton Woolen Mills Inc•Portland, OR

4d•Onsite

About The Position

Pendleton has been woven in the West since 1863. Built on a legacy of craft, quality, and authenticity, our products are known for their timeless design and enduring stories. The Wholesale Order Services Specialist supports the operational excellence behind that legacy, ensuring wholesale orders move accurately and efficiently from purchase order through fulfillment. This role partners closely with Sales, Planning, Customer Service, Distribution Center, and Direct-to-Consumer teams to support end-to-end order operations. In addition to managing daily order processing, adjustments, and allocation activities, you will identify process improvements that strengthen accuracy, speed, and consistency across the operation. This position offers the opportunity to have a direct impact on operational performance while building toward broader ownership of processes and continuous improvement initiatives.

Requirements

2+ years of experience in order processing and/or customer service in a high-volume environment.
High ownership mindset with strong responsiveness and professionalism when interacting with internal partners and stakeholders.
Strong working knowledge of Microsoft 365, especially Excel.
Ability to clearly communicate across teams; capable of reading, writing, speaking, and understanding English fluently.
Strong attention to detail, ability to troubleshoot discrepancies, and prioritize work against deadlines.
Demonstrated ability to examine a process, identify gaps, and build a change plan (and follow through) with collaboration—not just execution.

Nice To Haves

Experience with ERP systems such as CGS BlueCherry or NetSuite is a plus.
Familiarity with Lean fundamentals is a plus.

Responsibilities

Process EDI inbound 850 purchase orders daily, reconciling issues and validating inventory availability (bulk orders and available to sell (ATS)).
Review and upload bulk orders as needed, ensuring inventory availability is accurate and actionable.
Partner with DTC, Sales, Planning, Distribution Center, and Customer Service to resolve order and inventory issues quickly and consistently.
Identify recurring operational gaps and propose improvements that lead to measurable outcomes (accuracy, speed, and consistency).
Develop and maintain documentation for processes to support training and standardization.
Make order updates requested by DTC, Sales, or Planning, including changes to quantity, available ship date, or price.
Ensure adjustments are completed accurately and reflected in downstream systems without creating additional discrepancies.
Send EDI 855 acknowledgments for EDI POs when initially processed.
Maintain logs to track and ensure 855 acknowledgments are sent for all PO changes after initial processing.
Allocate replenishment orders as they are processed, ensuring inventory is staged appropriately.
Review seasonal orders and allocate once inventory is received, maintaining timing accuracy.
Create and deliver weekly reserved order reports (or as requested) for all DTC bulks by division to enable weekly replenishment submissions.
Update the DTC Inventory Management report for each inventory launch date, reflecting available inventory accurately.
Manage orders tied to store openings/closings, coordinating initial shipments and system adjustments to ensure a smooth transition.
Deliver accurate, timely, and efficient order management execution.
Maintain inventory accuracy and allocation integrity across channels.
Resolve operational issues through proactive cross-functional collaboration.
Ensure compliance with EDI, reporting, and order management processes.
Drive continuous improvement through process optimization and documentation.
Support business initiatives that impact inventory, fulfillment, and store operations