Wellness Administrative Assistant

Howard University

5d•$28 - $31•Onsite

About The Position

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission. At Howard University, we prioritize well-being and professional growth.

Requirements

Advanced knowledge of office and administrative practices and principles.
Skill in the operation of computers, related software applications (MS Word, Excel, PowerPoint, and Access).
Knowledge and skill in accounting and budgeting procedures and techniques.
Ability to problem solve and make decisions.
Ability to exercise discretion and ensure a high-level of confidentiality.
Ability to communicate effectively orally and in writing with a diverse population.
The ability to establish and maintain effective, harmonious work relations with faculty, staff, students, and the general public.
High School diploma or GED and 2-4 years of general work experience.
AA/AS may be substituted for 4 years of required work experience.
A BA/BS may be substituted for up to 4 years of work experience.

Responsibilities

Directs the workflow of the office.
Develops and implements office procedures and practices.
May assign and monitor student workers, as directed.
Provides direction to clerical staff to coordinate administrative procedures within the department and/or among other offices.
Monitor or oversee the monitoring of a variety of account expenditures; maintain and reconcile detailed budgets for various accounts; advise and/or determine which expenditures are within the budget guidelines; inform management of irregularities and proceed with corrective action.
Prioritize workload to meet work unit operations.
Submit timecard data for the department.
Verifies leave time and total paid time for the pay period.
Resolve inaccurate or incomplete time records with the supervisor and/or employees.
Enter personnel and financial documents with related software applications.
Perform data analysis of moderate difficulty using tables, graphs, basic statistics, and print final reports.
Prepare visuals for presentations.
Prepare confidential correspondence and reports.
Determine and make needed corrections to produce error-free final copy.
Assembles data and composes a variety of correspondence for the department.
Design office filing systems and file correspondence, and other items according to categorized order.
Search files and other information sources to answer questions or assemble data for the supervisor and other staff.
Use automation to remind the supervisor and others of scheduled events, deadlines, and other pending matters.
Work directly with a wide variety of professional, technical, and/or supervisory staff to assist in general duties.
Gather and compile statistics and other materials for various reports.
Review and process a variety of forms, both online and hardcopy, such as personnel or purchase requests.
Serve as liaison to faculty, staff, students, alumni, patients, outside agencies, and the public concerning information or complaints.
Participate in meetings and conferences pertinent to the area of responsibility.
Prioritizes and arranges meetings, conferences, and appointments for the unit administrator; makes necessary travel reservations and itineraries.
Determines and prepares background material needed.
Perform other job-related duties as assigned.