Wellbeing Services Administrative Support Coordinator - Campus Health and Wellbeing

Cal Poly•San Luis, CA

1d•Onsite

About The Position

Under the general supervision of the Director of Wellbeing & Health Equity, the Wellbeing Services Administrative Support Coordinator provides administrative and operational support for Wellbeing Services, including Health Education, Basic Needs & Food Pantry, and Safer (gender- and power-based violence prevention and confidential advocacy support). The incumbent plays a critical role in ensuring accessible, welcoming, and efficient services for students. The role requires a high level of initiative, adaptability, and attention to detail while supporting a wide range of functions, including food pantry operations, purchasing and financial reconciliation, event coordination, and front-facing student support. A significant component of this role includes hands-on, physical support of food pantry operations, such as driving to pick up food and supplies, loading and unloading deliveries, and stocking and organizing inventory.

Requirements

High school diploma or its equivalent.
Four years of general office support experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience).
Ability to work independently under general supervision, set and manage own priorities across varied and concurrent assignments, and follow through on tasks with accountability for end results in a fast-paced, student-centered environment.
Thorough knowledge of financial recordkeeping and purchasing processes, including ProCard reconciliation, budget tracking, and expenditure monitoring, with the ability to perform standard business math and maintain accurate records with attention to detail.
Ability to coordinate and perform a full range of administrative and operational support tasks, including physical responsibilities such as stocking, organizing, and transporting supplies.
Ability to interact effectively with a broad range of individuals, including students from historically marginalized and underserved populations, with a demonstrated commitment to equity, inclusion, and contributing to a welcoming and trauma-informed service environment.
Ability to handle a broad range of interpersonal contacts, including interactions involving sensitive topics such as food insecurity, sexual violence, and student wellbeing, with professionalism, tact, empathy, and strict confidentiality.
Possession of a valid Driver’s License or the ability to obtain by date of hire and the ability to safely operate a university vehicle.
Food Safety certification (e.g., ServSafe) or the ability to obtain within 60 days of hire.
Satisfactory completion of a background check (including a criminal records check) is required for employment.
Must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Responsibilities

Provides administrative and operational support for Wellbeing Services, including Health Education, Basic Needs & Food Pantry, and Safer.
Ensures accessible, welcoming, and efficient services for students.
Supports food pantry operations, purchasing and financial reconciliation, event coordination, and front-facing student support.
Performs hands-on, physical support of food pantry operations, such as driving to pick up food and supplies, loading and unloading deliveries, and stocking and organizing inventory.
Works independently under general supervision, sets and manages own priorities across varied and concurrent assignments, and follows through on tasks with accountability for end results in a fast-paced, student-centered environment.
Performs a full range of administrative and operational support tasks, including physical responsibilities such as stocking, organizing, and transporting supplies.
Interacts effectively with a broad range of individuals, including students from historically marginalized and underserved populations, with a demonstrated commitment to equity, inclusion, and contributing to a welcoming and trauma-informed service environment.
Handles a broad range of interpersonal contacts, including interactions involving sensitive topics such as food insecurity, sexual violence, and student wellbeing, with professionalism, tact, empathy, and strict confidentiality.