Weekend Coordinator

Advocate Health and Hospitals Corporation•Charlotte, NC

2d•Onsite

About The Position

The Weekend Coordinator is responsible for overseeing the daily operations of the Sterile Processing Department (SPD) during the weekend. This role involves supervising support personnel to ensure efficient utilization of staff activities, preparing work schedules, coordinating daily assignments, and monitoring workflow and productivity. The coordinator ensures all required instrumentation and supplies are present for each case cart and monitors all sterilizing, decontamination, cleaning, processing, storage, and delivery of supplies. They also identify and implement quality improvement ideas, maintain adequate inventory levels of supplies and instruments, and ensure adherence to quality control standards and safe equipment use. Additionally, this role collaborates with various departments like OR, OB, ED, and Endo to interpret and resolve issues, and assists the Business Manager with budget management and fiscal oversight.

Requirements

High School Diploma or equivalent.
4 years of previous Sterile processing and/or Operating Room experience plus 2 years Lead or Managerial experience.
Speak clearly write legibly, and ability to pronounce medical supply and equipment names.
Basic computer competency.
Ability to use sterilization and monitoring equipment.
Certified Central Service Tech

Nice To Haves

Ability to rotate to any shift; work weekends and holidays to facilitate adequate operation of department.
Ability to physically respond to fire, trauma disaster and ETO codes.
Ability to be on call for emergency situations.
Ability to handle any type of confrontations, be it SPD associates or with other ancillary department associates.
Ability to prioritize many problem situations at one time.
To effectively maintain and organize work flow.
Ability to rotate shift hours based on the needs of the department.

Responsibilities

Select, orientate, develop, evaluate and maintain a highly motivated staff.
Participates with the interview of candidates, recommends the most appropriate and experienced candidates.
Assists Business Manager with coordinating activities of Sterile Processing tech and recognize potential for growth.
Sets up daily work assignments to compensate for fluctuation of the work flow. Approves overtime to cover for shortages, keeping the manager informed.
Monitors the activities of associates and other ancillary staff in the Sterile Processing Department (SPD), having responsibility for an effective and efficient operation.
Assists the manager in updating and creating job descriptions for the department.
Notifies the manager of any problems that occur during the shift.
Is responsible to communicate ideas for revision of policy and/or procedure to the manager.
Works with the manager for any disciplinary problems with associates according to the hospitals and systems policy and procedures.
Communicates with Clinical Engineering and outside vendors for supplies and repair calls on equipment.
Prepare work schedule to assure appropriate staff coverage.
Coordinate daily assignments, make adjustments to accommodate work flow.
Adhere to hospital and departmental policies; document any actions taken.
Tracks work flow and productivity utilizing CSIQ and daily management board.
Facilitates communication of work assignments and motivates associate to provide a high standard of service.
Checks the surgery schedule; communicates instrumentation priorities to the shift.
Ensures all required instrumentation/supplies are present on each case cart.
Monitor all sterilizing, decontamination, cleaning, processing, storage and delivery of supplies.
Identifies and discusses with the manager the process improvement ideas that will become the team focus.
Presents process improvement suggestions, with action plan to associates after approved by the manager.
Assists in revision of policy and/or procedures.
Monitors quality assurance indicators and reports findings to the manager.
Assists with the interpretation of the associate satisfaction results and develops initiatives for improvement.
Maintains adequate par levels of all case cart supplies; assures that appropriate inventories are maintained for the operating room.
Oversees all instruments, maintains par levels, orders as necessary.
Assists in the preparation for the inventory process.
Ensures that all procedures are followed for safe use of all equipment.
Promotes patient safety by reporting of issues through established channels and participating as requested in safety initiatives.
Monitors equipment to ensure that it is functioning properly and communicates malfunctions to Building Operations and/or Clinical Engineering.
Assists Business Manager with budget management, performance and fiscal oversight of all areas of responsibility.
Communicates with the liaison, OR personnel and other departments to interpret and handle the problems that occur.

Benefits

Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
Premium pay such as shift, on call, and more based on a teammate's job
Incentive pay for select positions
Opportunity for annual increases based on performance
Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program