Wedding & Event Coordinator

CATHEDRAL OF THE INCARNATION•Nashville, TN

About The Position

The Wedding & Events Coordinator supports couples, families, and community groups by ensuring that all weddings and events at the Cathedral are well-planned, pastorally supported, and smoothly executed. The role blends hospitality, liturgical coordination, administrative management, and facility oversight.

Requirements

Strong organizational and administrative abilities.
Excellent communication skills with a warm, pastoral tone.
Ability to coordinate multiple moving parts and maintain calm under pressure.
Comfort working with clergy, musicians, vendors, volunteers, and diverse parishioners.
Ability to uphold confidentiality, pastoral sensitivity, and liturgical norms.
Professional appearance and conduct appropriate for sacred and celebratory settings.
Reliability in timekeeping, scheduling, and follow-through.
Background in parish ministry, customer service, event coordination or hospitality.
Familiarity with Catholic liturgy and sacramental preparation (or willingness to learn).
Comfortable managing volunteers and coordinating with multiple departments.
Completion of Diocesan Safe Environment training and background check.
Participation in ongoing pastoral, liturgical, and hospitality formation.

Responsibilities

Coordinate all aspects of weddings and events, including rehearsals, ceremony flow, logistics, and on-site presence.
Guide couples through Cathedral policies, pastoral expectations, scheduling steps, and required documentation.
Facilitate communication between couples, clergy, the Music Department, and Cathedral staff.
Manage bookings, agreements, payments, sacramental paperwork, and verification of freedom to marry.
Promote and manage rentals of parish facilities, including inquiries, agreements, setup/teardown coordination, and vendor communication.
Recruit, train, and schedule volunteers to support weddings and events; maintain reliable backup coverage.
Maintain a warm, pastoral, and professional presence with all couples, guests, and renters.
Ensure liturgical integrity, respectful use of Cathedral spaces, and adherence to Cathedral policies.
Provide timely communication, respond to inquiries within two business days, and collaborate effectively with staff.
Maintain accurate records, calendars, and files for all weddings and facility rentals.