Wedding Coordinator

Grand View Lodge•Nisswa, MN

About The Position

The Wedding Coordinator is responsible for supporting Sales Manager(s) in ensuring successful events and transactions. The role prepares and/or oversees contracts and RFP/RFI responses for potential couples. Activities include wedding tours, site visits, rehearsals and billing coordination. About Cote Family Companies: www.cotefamily.com For over 100 years, this family-owned company has distinguished itself by providing unique, transformative experiences and exceptional memories. Our resorts provide an array of services including accommodations, golf, spa food & beverage, retail, equestrian and conference/event opportunities. Our camps provide transformational memories that our attendees carry with them forever. The Cote Family has invested in its current ventures and is poised for further growth. COTECares CoteCares is our “Way of Life”. We believe in enriching the lives of those within our community and this inspires us to create transformative experiences and exceptional memories. Our associate journey begins and ends with a positive work environment and experience for our team. CoteCares is the namesake for our culture, and our commitment to a culture where all associates feel respected, safe, empowered, appreciated, excited, included and a sense of belonging to something extremely special. Whether it be through community involvement or internally working with each other, CoteCares expresses our world and what we want it to be. Career Pathing: Through proactive pursuit of growth and skill development, this role can establish a fulfilling and prosperous career trajectory in Sales or general operations.

Requirements

Outstanding attention to detail, organization, decision making and analytical skills
Self-starter, innovator, results-driven with ability to meet short and long term business goals
Ability to manage time well, meet imposed deadlines and ability to work flexible hours
Innovative and change driven with a high sense of urgency.
Proven problem solving skills with ability to maintain composure in stressful situations.
This position requires the ability to stand, and, walk, 7 to 8 hours at a time, climb stairs, reach, and bend.
Required to work on weekends/evenings
The position may also require the ability to lift over 25 pounds occasionally.
At least two (2) – three (3) years in sales, guest service or event planning
Proficient in Microsoft Office programs, the Internet, and email.

Nice To Haves

Hospitality and/or exec support experience highly preferred.

Responsibilities

Demonstrate discretion and tact in preparing, disclosing and handling confidential information.
Communicate effectively with all levels of management and team members within the organization.
Coordination of weddings, corporate events and all other functions throughout the year ensuring continued growth of the event market
Attends/participates in applicable internal meetings, wedding fairs, trade shows and such, so as to stay up to date on market
Facilitate site visits with prospective clients as well as pre-event reviews
Facilitate wedding rehearsals and ceremonies
Ensure all functions/bookings are booked to client requests
Cultivate strong relationships with others by responding and resolving matters promptly.
Sustain a “can-do” attitude, with no task too great or too small.
Other duties as may be assigned