Wedding & Event Assistant
About The Position
Wedding & Event Assistant Part-time, 20-25 hours per week - Nights and weekends Help Create Once-in-a-Lifetime Moments at the Botanical Gardens Love weddings, celebrations, and magical spaces filled with flowers? Thrive on making people feel welcomed, cared for, and wow’d? The Botanical Gardens is looking for an enthusiastic Wedding & Event Assistant to help bring unforgettable moments to life—one event at a time. From “I do” to cocktail parties, proposals, photo shoots, and corporate celebrations, you’ll be part of a passionate events team that creates meaningful experiences rooted in our Wow, Wonder, and Welcome culture.
Requirements
- High school diploma (or equivalent)
- At least 1 year of experience in hospitality, weddings, or events
- Ability to juggle multiple details in a fast-paced environment
- Strong written and verbal communication skills
- Comfortable using Microsoft Word, Excel, Outlook, and social media
- Excited to be part of people’s biggest life moments
- Positive, reliable, self-motivated, and team-oriented
- Organized, detail-loving, and proactive
- Creative problem-solvers with strong interpersonal skills
- Passionate about healthy, respectful workplace relationships
- Able to lift up to 50 lbs and stay active throughout event days
- Comfortable working in all weather conditions, including summer heat
Responsibilities
- Be the friendly, calm, professional face our clients and guests remember forever
- Build positive relationships with couples, vendors, caterers, and collaborators
- Communicate clearly and kindly during rehearsals, drop-offs, and event days
- Make every interaction feel thoughtful, inclusive, and memorable
- Help plan and execute weddings, receptions, rehearsals, showers, parties, corporate events, proposals, photo sessions, and more
- Coordinate events from set up to breakdown (yes, tables and chairs included!)
- Lead by example to ensure every guest feels welcomed and cared for
- Collaborate with teammates to create 5-star client experiences and glowing reviews
- Partner with the Marketing team to help showcase our events
- Manage event supplies, inventory, and shared calendars
- Schedule client appointments and support post-event follow-ups like thank-you notes
- Work across departments to support fundraising and internal events
- Represent the Botanical Gardens with professionalism, warmth, and positivity
- Keep everyone informed using shared calendars and organizational software
- Be flexible—events happen evenings, weekends, and holidays
- Treat all people with respect, fairness, and inclusivity
- Support diversity, equity, inclusion, and accessibility efforts
- Maintain punctuality, professionalism, and a polished appearance
- Follow organizational policies and support your teammates
- Jump in to help with special events and additional duties as needed
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
