Wedding & Event Coordinator

Buffalo and Erie County Botanical Gardens•City of Lackawanna, NY

5d•$17 - $19•Onsite

About The Position

Our venue isn’t just a backdrop - it’s a living, breathing conservatory filled with lush greenery, warm glasshouses, and unforgettable moments. From romantic weddings to corporate celebrations, we help create memories that last a lifetime. Now, we’re looking for someone who can help us make the magic happen.

Requirements

Associate’s degree (or equivalent experience) in hospitality or related field.
At least 1 year of event or wedding planning experience.
Thrive in fast-paced environments without missing details.
Love timelines, checklists, and color-coded spreadsheets.
Self-motivated, reliable, and team-oriented.
Strong written & verbal communication skills.
Creative, calm under pressure, and solutions-focused.
Solid computer skills.

Responsibilities

Coordinate weddings, receptions, rehearsals, showers, cocktail parties, corporate events, internal and fundraising celebrations.
Manage events from first inquiry to final breakdown, including décor drop-offs, vendor coordination, and day-of execution.
Lead client meetings, build event plans, and manage bookings software.
Answer emails and calls promptly and kindly.
Build relationships with clients and vendors.
Solve problems creatively.
Send thank-you notes and follow-ups.
Set up and break down tables, chairs & décor.
Lift and move items up to 50 lbs.
Work in warm, humid greenhouse environments and outdoors.
Assist with venue tours to book new clients.
Collaborate with Marketing on social posts, blogs & brochures.
Help drive glowing online reviews.
Work cross-departmentally to support fundraising and community events.