Weatherization Administrative Assistant

Tri-County Community Action Agency • North Providence, RI

7h • Onsite

About The Position

The Weatherization Administrative Assistant provides essential administrative support to weatherization auditors, managing various tasks from work order management and billing concerns to client file management. The role involves direct interaction with clients, including greeting applicants, addressing inquiries, and scheduling appointments. Additionally, the assistant aids in the implementation of programs such as Weatherization, and potentially LiHEAP and Food Bank, by processing applications. Key responsibilities also include utilizing standard office equipment, possessing basic computer program knowledge, communicating with vendors and contractors, completing purchase orders, and maintaining detailed case notes and relevant spreadsheets.

Requirements

• High school diploma or GED equivalent
• Basic knowledge of computer programs
• Flexible
• Good Communicator
• Team Player

Responsibilities

• Assisting weatherization auditors as needed; may include help with work order management, billing concerns, client file management
• Assisting clients: may include greeting applicants with appointments/walk-ins, addressing/resolving any inquiries, scheduling appointments
• Assisting in the implementation of programs (Weatherization, and if necessary LiHEAP, Food Bank) by taking/completing/filing applications
• Utilizing office equipment
• Basic knowledge of computer programs
• Conversing with vendors/contractors
• Completing purchase orders for Contractors once weatherization has been completed
• Maintaining necessary case notes and relevant spreadsheets

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees