Warranty Claims and Quality Control Specialist
About The Position
The Warranty Claims & Quality Control Specialist, reporting to the Talent Operations Manager, is responsible for providing critical administrative and analytical support to ensure the highest standards across all Hanna Interpreting Services. This dynamic role acts as the organizational backbone for our dispute resolution process for on-site assignments (Warranty Claims), while proactively analyzing client feedback and data for our virtual assignments (Quality Control). You will ensure the smooth flow of information, empowering fair claim resolutions and driving continuous improvement in our OPI (Over Phone Interpreting) and VRI (Video Remote Interpreting) services.
Requirements
- 2+ years of experience in claims, data analysis, coordinator, or support role, preferably in quality assurance, customer success, or compliance.
- Strong command of CRM software (HubSpot or similar) and Microsoft Office Suite.
- Proven ability to handle sensitive and confidential information (including HIPAA-related data) with absolute integrity.
- A keen eye for detail, and the ability to spot trends in data.
Nice To Haves
- Advanced proficiency in Excel/Google Sheets (managing data sets, tracking reporting) is highly preferred.
- Exceptional written and verbal communication skills.
- Ability to craft professional mass communications and handle sensitive phone conversations with composure.
Responsibilities
- Manage the end-to-end workflow for on-site service disputes within our CRM, ensuring cases are accurately logged and thoroughly investigated while adhering to our SLAs.
- Aggregate and document daily ratings and survey data for virtual (OPI/VRI) assignments.
- Assist the QC lead in reviewing 1-star and 2-star OPI/VRI calls.
- Identify and document trends related to client dissatisfaction, helping the team implement preventative strategies to reduce low-rated outcomes.
- Act as a primary point of contact for receiving and logging incoming on-site quality claims.
- Coordinate with internal Scheduling and Accounting teams to gather necessary service details, verify information, and assist with resolution actions.
- Communicate professionally with clients and independent linguists to request missing information or clarify details.
- Ensure all communications regarding service issues are aligned with Hanna’s Independent Linguist Quality and Performance Procedure.
- Conduct initial reviews of claims and low-rating alerts to ensure all required information is present.
- Log issues accurately into Informational, Contractual Review, or Critical categories.
- Assist the team by running routine reports on claim volume, OPI/VRI rating averages, and resolution times.
Benefits
- Medical, Dental, and Vision Insurance
- 401(k) with company match
- PTO and paid holidays
- Professional development opportunities
- Employee assistance program
- Company-sponsored events and activities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
