Warehouse Specialist

gategroup•New York, NY

About The Position

We’re looking for motivated, engaged people to help make everyone’s journeys better. Position is responsible for confirming the receipt of product and/or services at the Field Unit level in SAP. Main Duties and Responsibilities: Responsible for matching the SAP PO (hard copy) with the receiving vendor paperwork Once the paperwork is matched the receiver will bring up the PO in SAP (electronic copy) and document by each item quantity received Communicate discrepancies between SAP PO and inbound paperwork from supplier to the unit buyer Submit request for new SAP item numbers to SAP coordinator based on discrepancies found on between SAP PO and inbound paperwork Update standard PO price & vendor item numbers on Info records for non-electronic suppliers as needed Compare the price on the SAP PO for each item to the price on the receiving documents. Communicate discrepancies to the buyer (short term responsibility. Long term will be a part of Datamatics function) Organize and prepare (based of requirements) unit invoices to Datamatics as per company policy Be the unit's liaison with Datamatics to answer any questions on the unit’s behalf Manage unit’s PO’s system within SAP to ensure all are accounted End of month duties include accounting for the unit’s expenses using the tools available Work with the physical inventory team to ensure accurate and timely entry of physical inventory data Assist SAP coordinator in month end MF47 clearing Act as the backup in the daily inventory back flush process as needed. Qualifications Education: High School graduate or GED required Work Experience: 2 years of clerical or data entry experience required Technical Skills: (Certification, Licenses and Registration) Basic computer skills Basic understanding of PO’s, bill of laden paperwork and ability to understand customer paperwork Good verbal, written communication skills Self starter with good attention to detail and excellent organization skills Strong math skills Good problem solving skills Language / Communication Skills: Excellent oral and written communication skills Ability to communicate with multiple employees in a fast paced environment Job Dimensions Geographic Responsibility: Unit Type of Employment: full-time Travel %: none Exemption Classification: non-exempt Internal Relationships: employees at all levels in the unit External Relationships: vendors Work Environment / Requirements of the Job: Normal office environment Budget / Revenue Responsibility: (Local Currency) Organization Structure Direct Line Manager (Title): Mgr, Ops or General Manager Dotted Line Manager (Title, if applicable): 0 Number of Direct Reports: 0 Number of Dotted Line Reports: 0 Estimated Total Size of Team: 2 gategroup Competencies Required to be Successful in the Job: Thinking – Information Search and analysis & problem resolution skills Engaging – Understanding others, Team Leadership and Developing People Inspiring – Influencing and building relationships, Motivating and Inspiring, Communicating effectively Achieving – Delivering business results under pressure, Championing Performance Improvement and Customer Focus Demonstrated Values to be Successful in the Position Employees at gategroup are expected to live our Values of Excellence, Passion, Responsibility and Respect. To demonstrate these Values, we expect to observe the following from everyone: Excellence · We put the customer at the forefront of everything we do, taking time to understand their needs, wishes and desires. · We constantly learn by giving and receiving feedback, improving from our mistakes and bettering ourselves. Passion · Hospitality, in its purest form, comes down to a single, core principle: care. We do everything with thoughtfulness, attention, and care. · We have a growth mindset, a resilience that makes us determined to bounce back from failures and setbacks. Responsibility · We care about what we do, and we understand the impact we have on others and the planet. · We always look out for each other –creating a safe workplace environment is everyone’s responsibility. Respect · Every job matters. We each do our part to ensure our colleagues and our customers succeed in their goals. · We respect each other’s voices and foster a workplace that supports inclusion and belonging. We are all one gategroup. The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. gategroup is an equal opportunity employer committed to workforce diversity. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status or other category under applicable law. For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf We anticipate that this job will close on: 03/31/2026 For California Residents, please clic k here to view our California privacy notice. If you want to be part of a team that helps make travel and culinary memories, join us!

Requirements

High School graduate or GED required
2 years of clerical or data entry experience required
Basic computer skills
Basic understanding of PO’s, bill of laden paperwork and ability to understand customer paperwork
Good verbal, written communication skills
Self starter with good attention to detail and excellent organization skills
Strong math skills
Good problem solving skills
Excellent oral and written communication skills
Ability to communicate with multiple employees in a fast paced environment

Responsibilities

Responsible for matching the SAP PO (hard copy) with the receiving vendor paperwork
Once the paperwork is matched the receiver will bring up the PO in SAP (electronic copy) and document by each item quantity received
Communicate discrepancies between SAP PO and inbound paperwork from supplier to the unit buyer
Submit request for new SAP item numbers to SAP coordinator based on discrepancies found on between SAP PO and inbound paperwork
Update standard PO price & vendor item numbers on Info records for non-electronic suppliers as needed
Compare the price on the SAP PO for each item to the price on the receiving documents. Communicate discrepancies to the buyer (short term responsibility. Long term will be a part of Datamatics function)
Organize and prepare (based of requirements) unit invoices to Datamatics as per company policy
Be the unit's liaison with Datamatics to answer any questions on the unit’s behalf
Manage unit’s PO’s system within SAP to ensure all are accounted
End of month duties include accounting for the unit’s expenses using the tools available
Work with the physical inventory team to ensure accurate and timely entry of physical inventory data
Assist SAP coordinator in month end MF47 clearing
Act as the backup in the daily inventory back flush process as needed.