1st Shift Warehouse Office Administrative Assistant (El Paso → Midland)

AST SpaceMobile • Midland, TX

1d • Onsite

About The Position

AST SpaceMobile is building the first and only global cellular broadband network in space to operate directly with standard, unmodified mobile devices based on our extensive IP and patent portfolio and designed for both commercial and government applications. Our engineers and space scientists are on a mission to eliminate the connectivity gaps faced by today’s five billion mobile subscribers and finally bring broadband to the billions who remain unconnected.

We are seeking a detail-oriented Administrative Assistant with tool crib and/or maintenance support experience to support the Facilities & Equipment Maintenance Department. This role is responsible for managing parts inventory, maintaining accurate records, and providing administrative support to ensure efficient maintenance operations in a fast-paced manufacturing environment. This position plays a critical role in ensuring that maintenance teams have timely access to tools, parts, and accurate data to support operational uptime and production goals.

This position is based in our satellite production facility in Midland, TX.

Requirements

• High School Diploma or equivalent required.
• Must be authorized to work in the United States
• Must be at least 18 years of age
• Ability to read, write, and communicate effectively in English
• Minimum of 2–4 years of administrative experience in a maintenance, manufacturing, or tool crib environment
• Hands-on experience managing parts inventory, tools, or maintenance supplies required
• Microsoft Office Suite (Excel, Word, Outlook) (tracking, reporting, formulas preferred)
• Strong time management skills with the ability to prioritize tasks independently
• Ability to work with minimal supervision in a fast-paced environment
• Hands-on experience with basic tools and maintenance equipment
• Ability to safely lift up to 40 pounds and perform physical tasks as required
• Strong attention to detail and commitment to quality work
• Commitment to maintaining a safe and compliant work environment
• Ability to work in a standard office environment and use a computer for extended periods
• Ability to stand and walk for extended periods of time
• Ability to use hands and fingers to perform repetitive and precision tasks
• Ability to climb, balance, bend, stoop, kneel, and reach as required to perform job duties
• Ability to communicate effectively, including talking and hearing
• Ability to work in, on, around, and in proximity to large structures, equipment, and tooling
• Ability to lift, push, and/or carry items up to 35 pounds as required
• Ability to work near moving mechanical parts and equipment
• Ability to work in and around tight or confined spaces
• Ability to type up to 8-12 hours per day
• Ability to Reading, identifying colors of labels or signage
• Must comply with all PPE requirements, including: Steel-toe shoes, Safety glasses, Hard hat (as required)
• Dress code includes jeans or khakis with AST SpaceMobile shirt.
• Ability to work in environments that may include exposure to fumes, airborne particles, and/or hazardous materials (e.g., carbon fiber)

Nice To Haves

• Associate degree or technical certification preferred.
• Inventory and ERP systems (preferred) (e.g., NetSuite, SAP, or similar preferred)
• Maintenance tracking systems (CMMS preferred)

Responsibilities

• Oversee daily tool crib operations, including issuing, receiving, and tracking tools, parts, and maintenance supplies.
• Maintain accurate inventory levels of spare parts, consumables, and equipment to support operational needs.
• Conduct cycle counts and periodic audits to ensure inventory accuracy and accountability.
• Monitor usage trends and coordinate timely reordering of critical parts to minimize downtime.
• Partner with procurement and vendors to order, receive, and manage materials.
• Maintain organized and efficient storage systems for tools, parts, and equipment.
• Provide administrative support to Facilities and Maintenance leadership.
• Prepare and maintain maintenance logs, reports, and related documentation.
• Track work orders, preventative maintenance schedules, and service records.
• Assist with scheduling maintenance activities and coordinating vendor services.
• Perform data entry and reporting within maintenance and inventory systems.
• Maintain accurate records for equipment, inspections, and maintenance activities.
• Ensure compliance with internal procedures, safety standards, and audit requirements.
• Support the development and maintenance of SOPs and process documentation for tool crib and maintenance operations.
• Serve as a liaison between maintenance, operations, and procurement teams.
• Communicate inventory shortages, delays, and critical needs to leadership in a timely manner.
• Support cross-functional collaboration to improve workflow efficiency and operational effectiveness.
• Identify opportunities to improve inventory control, organization, and tracking processes.
• Support the implementation of systems and tools to enhance maintenance and inventory operation

Benefits

• Medical, dental, vision
• 401(k) (pre-tax & Roth)
• Life insurance, disability coverage
• HSA, transportation benefits
• Employee Assistance Program
• PTO / sick leave
• Up to $5,000 in temporary housing (first 3 months)
• $1,050/month stipend to support living arrangements after 1st working month on an ongoing basis

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED