Warehouse Material Manager

Stadler Rail•San Bernardino, CA

11d•Onsite

About The Position

The Warehouse Material Manager is responsible for independently managing all inventory, purchasing, receiving, storage, material forecasting, and material-control activities for a DMU/ZEMU maintenance facility. This is a hands-on, one-person materials department with no direct reports. The position requires a highly organized, self-motivated individual who can take full ownership of the shop’s inventory and ensure materials are available when needed to support maintenance operations.

Requirements

High school diploma or equivalent required.
Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
Ability to generate purchase orders, inventory reports, usage summaries, forecasts, and material-tracking spreadsheets.
Strong organizational, analytical, planning, and recordkeeping skills.
Ability to identify inventory needs and take action before shortages affect maintenance operations.
Effective communication skills when working with management, maintenance personnel, customers, and vendors.
Self-motivated, dependable, detail-oriented, and capable of working with limited supervision.

Nice To Haves

Associate or bachelor’s degree in supply chain management, logistics, business administration, or a related field preferred.
Experience in rail, transit, vehicle maintenance, heavy equipment, manufacturing, or a similar technical environment is preferred.

Responsibilities

Maintain accurate electronic inventory records using the customer-provided Trapeze system.
Monitor stock levels and promptly order materials that are low, out of stock, or approaching established reorder points.
Establish and maintain minimum stock levels, reorder quantities, and safety-stock requirements.
Review maintenance schedules, historical usage, supplier lead times, and planned overhaul activities to forecast future material requirements.
Maintain a material-planning schedule to ensure required parts are ordered and available before scheduled overhaul work begins.
Generate purchase orders and track orders through delivery and receipt.
Coordinate with vendors regarding pricing, availability, lead times, back orders, damaged shipments, and missing materials.
Prepare monthly inventory reports showing: Current and adjusted inventory, Materials received and used during the month, Low-stock and out-of-stock items, Open purchase orders and pending deliveries, Significant upcoming material requirements.
Perform cycle counts and physical inventory checks to identify and correct discrepancies.
Receive, inspect, label, and properly store incoming materials.
Issue materials to maintenance personnel and document usage against the appropriate vehicle, work order, or project.
Maintain accurate records for serialized, warranty-controlled, repairable, and critical components.
Create and maintain bin locations, inventory-location sheets, shelving assignments, and clearly labeled storage areas.
Keep the warehouse and material-storage areas clean, safe, and organized.
Track Return Material Authorization requests, warranty claims, vendor returns, and materials sent out for repair.
Follow up on outstanding RMAs and maintain records of item status, location, expected return date, and final disposition.
Provide management and maintenance personnel with updates regarding shortages, lead times, open orders, delivery concerns, and upcoming material needs.
Maintain organized electronic and physical records for inventory, purchasing, receiving, shipping, material planning, and RMA activities.