Warehouse Manager I

Earthscope Consortium, Inc.•Socorro, NM

7d•$74,000 - $90,000•Onsite

About The Position

The Warehouse Manager I is responsible for planning, organizing, and implementing safe and effective operations of the assigned EarthScope warehouse, including coordination of preventative and corrective maintenance of the facility executing shipping and receiving and inventory management. The Warehouse Manager I is accountable for all Government property, company-owned property and EarthScope instrumentation, engagement, and administrative inventory on behalf of EarthScope Consortium, Inc. This position manages warehouse operations at the EarthScope Primary Instrument Center (EPIC) in New Mexico, balancing responsibilities across international shipping compliance, warehouse organization and space management, shipment processing, and inventory and property accountability. The Warehouse Manager I ensures the safe, compliant, and efficient operations of the facility, accurate documentation in coordination with EarthScope’s inventory and compliance requirements, and effective processing of inbound and outbound shipments. This role also carries responsibility for training and knowledge sharing with Operations staff across multiple facilities to strengthen organizational capacity in logistics and trade compliance.

Requirements

High school diploma, GED or equivalent.
At least six (6) years of experience in warehouse and inventory management including staff supervision
Experience in tracking and reporting government and company property.
Mastery of inventory tools and their implementation.
One or more of the following certifications: Hazardous materials, IATA/Lithium battery handling, OSHA, Lift Truck Operator
Working knowledge of international trade regulations, including customs laws, EAR, and ITAR.
Ability to prepare and interpret shipping and customs documentation with accuracy.
Familiarity with HTS classification, country of origin rules, valuation, and tariff structures.
Strong coordination skills for working with freight forwarders, customs brokers, and government agencies.
Ability to train others and transfer compliance knowledge effectively to a distributed operations team.
Ability to interpret and apply regulatory updates to daily operations.
Ability to use judgment within defined practices / procedures to determine appropriate action.
Ability to contribute to the solution of complex problems.
Ability to apply good judgment and understanding to carry out instructions furnished in written, oral, or diagram form.
Must have working knowledge of Microsoft Excel and Microsoft Word
Ability to read and interpret documents such as packing lists, shipping manifests, safety rules, operating and maintenance instructions, and procedure manuals.
Ability to maintain accurate and complete records.
Ability to establish, implement, and follow safety and quality standards.
Ability to understand moderately complex problems and to collaborate and explore alternative solutions.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to complete moderately complex administrative paperwork.
Advanced knowledge of rules, regulations, and procedures for safe handling/storing/return of hazardous freight shipments.
Mastery of shipping software and its functions.
Demonstrated experience in safe transportation and equipment moving operations.
Demonstrated experience with occupational hazards and safety precautions of the trade.
Must be skilled in Microsoft Excel.
Must be organized with strong attention to detail.
Must work independently as well as be a team player.
Appropriate availability consistent with EarthScope established practices and norms; hours may exceed 40 hours per week, particularly when traveling.
Must have a current driver's license and be able to obtain a valid NM driver’s license.
Must be able to comply with the EarthScope Consortium’s Motor Vehicle Policy.

Nice To Haves

Bachelor’s degree or equivalent professional experience in business, logistics or related field.
Entry-level certification or coursework in import/export regulations or international trade compliance (e.g., Certified Export Specialist, ICC Export/Import Certificate (EIC), or equivalent).
Experience in knowledge transfer, training facilitation, or cross-facility staff development.
Experience with inventory management software is required.

Responsibilities

Responsibility for formal accounting and managing government property.
Coordinates with the Facilities Manager for developing reports for government sponsors in specific format with regards to changes in property, disposition requests, etc., as required by policy and OMB standards, for review.
Conducts annual inventory of property in coordination with all EarthScope facilities and assists in reconciliation with accounting personnel.
Arrange transport for all shipments from the assigned facility.
Track and confirm delivery of all outgoing and incoming shipments.
Ensure all incoming equipment is received, inspected and stored properly including EarthScope barcoding and entry into the property database, as appropriate.
Maintain and monitor accuracy of inventory database.
Assist technicians and engineers in equipment preparation including coordination of packaging and staging for experiment shipments and for shipments of network operations supplies.
Operate warehouse equipment safely
Develops, updates and maintains standard operating procedures for warehouse operations, shipment processing and compliance activities
Maintain OSHA compliance in warehouse operations through required safety supplies, regular documented inspections and adherence to established safety protocols
Responsible for maintenance of warehouse, security, and general housekeeping.
May supervise Warehouse Coordinators.
May supervise part-time student workforce team to assist in warehouse operations and shipping/receiving tasks.
Interact effectively and efficiently with staff, community, and partnering organizations in support of Instrumentation and other activities.
Work with external vendors and community members to arrange services and/or procure supplies.
Foster a professional culture through the use of strong interpersonal skills, verbal and written communications.
Communicate clearly and effectively with other team members to ensure tasks are completed on time and with best practices.
Collaborate with all team members to ensure the warehouse facility and all related activities are properly coordinated and completed.
Prepares and reviews export/import documentation, including bills of lading, commercial invoices, and customs declarations.
Classifies goods under the Harmonized Tariff Schedule (HTS) and ensures correct identification of country of origin, valuation, and tariff codes.
Monitors and maintains compliance records for shipments and assists with audits, self-checks, and corrective actions.
Tracks regulatory changes (customs, EAR, ITAR, and related U.S. import/export laws) and coordinates with the EarthScope Compliance Team when applicable.
Coordinates with freight forwarders, customs brokers, and internal departments to ensure timely, accurate, and compliant shipments.
Provides training and shares compliance knowledge with Operations staff across EarthScope facilities.
In collaboration with all EarthScope Warehouse Managers, develops, updates, and maintains standard operating procedures (SOPs) for warehouse operations, shipment processing, and compliance activities.
Performs core warehouse duties, including receipt and preparation of shipments, coordination of packaging and staging, and tracking and confirmation of delivery for all inbound and outbound shipments.
Reports on changes in equipment status and supports disposition requests, as required by policy and OMB standards, for review by IS Facilities Operations Manager.
Develops data and reports, as requested by the IS Facilities Manager, related to government property.
Provides functional supervision to the EPIC Operations group Warehouse subunit.
Represents Warehouse subunit resource requirements and status to functional manager in support of monthly management resource allocations meetings.
Reports on workload balance for all direct reports.
Oversees subaward employees, including students.
Ensure that the team properly accounts for time between all supported programs.
Provides input to hiring managers and supports the resource hiring process - as appropriate to this functional group.
Manages Import/Export coordination for all EarthScope programs and projects in coordination with the EMIII - IS Facilities Manager.
Ensures property accountability and inventory updates in compliance with OMB and NSF requirements.
Contributes to continuous improvement of international trade compliance processes and documentation practices across IS facilities.
Coordinates programmatic responsibilities through appropriate program managers and assigned task leaders.
Participates in team-based review of Import/Export policy changes and ensures proposed changes are vetted through the EarthScope Compliance Officer prior to implementation.
Supports all Programs under the NGF.
Other duties may be assigned as necessary for the successful operation of the business.