Warehouse Coordinator

Cart.com•Temecula, CA

6d•Onsite

About The Position

The Warehouse Coordinator is a detail-oriented, service-minded team member responsible for supporting daily administrative and operational functions within our Life Sciences fulfillment centers. This role ensures timely communication and follow-up with clients, maintains compliance documentation, coordinates site activities, and supports facility operations to ensure an efficient, compliant, and welcoming workplace. The Warehouse Coordinator reports into site leadership and partners closely with Operations and People teams to ensure the site runs smoothly and meets both internal and client requirements.

Requirements

2+ years of experience in administrative or coordination roles within a warehouse, manufacturing, or fulfillment environment.
2+ years of experience in a client facing customer service role responding to customer issues and inquiries via phone/email/chat
Demonstrated organizational and time management skills.
Proficient in Microsoft Office Suite (Outlook, Excel, Word).
Strong written and verbal communication skills.

Nice To Haves

Experience managing communications and documentation for government or regulated clients preferred.
Experience in Life Sciences, pharmaceutical, or regulatory compliance contracting environments.
Familiarity with MasterControl or other document management systems.
Intermediate to advanced Spanish language skills.

Responsibilities

Serve as the main point of contact for incoming client communications specific to site operations.
Acknowledge receipt of emails, respond promptly, and ensure timely resolution or follow-up.
Track and manage completion of all tasks or requests related to client correspondence.
Maintain accurate and organized documentation, including MSDS sheets, regulatory forms, and audit records.
Create and delete user profiles in MasterControl and support other compliance systems as directed.
Schedule and track preventive maintenance (PM) activities for site equipment.
Support receiving, inventory, or cycle count activities as needed.
Schedule inbound/outbound trucks and coordinate related documentation.
Run and distribute daily operational reports (e.g., timeclock, labor, or temperature logs).
Keep site temperature monitoring systems visible and alert-ready at all times.
Assist with site event coordination (birthdays, holidays, lunches, celebrations).
Partner with the People and Operations teams on employee engagement and communications.
Ensure common areas and offices are organized, stocked, and well-presented.
Coordinate with vendors for cleaning, maintenance, and supplies as needed.
Support other warehouse or administrative tasks as needed to ensure smooth operations.
Assist leadership with ad hoc reporting, expense tracking, and data entry.