Warehouse Administrative Manager

PLA Buyer LLC • Montgomery, IL

3h • Onsite

About The Position

We are seeking a Warehouse Office Manager to support daily operations for our busy pallet facility in Mira Loma, CA. This is a hands-on administrative role located inside an active warehouse, not a traditional front office environment. You will work directly with the Plant Manager, Operations, Corporate, and HR to support shipping/receiving, inventory, labor reporting, and daily administrative workflows. If you enjoy fast-paced work, staying organized, and being the main administrative hub for a warehouse operation, this role is for you.

Requirements

• 3+ years of experience in operations administration, warehouse administration, logistics coordination, or HR admin.
• Strong experience in shipping/receiving paperwork, timekeeping systems, or inventory control.
• Strong communication and organization skills.
• Comfortable working in a warehouse environment and interacting with drivers and production teams.
• Ability to multitask and handle fast-moving operations activities.

Nice To Haves

• Associate degree preferred but not required.

Responsibilities

• Coordinate all inbound and outbound shipments of pallets and materials.
• Assist drivers, sign bills of lading, and manage paperwork.
• Maintain accurate shipping, receiving, and inventory logs.
• Work closely with production and forklift operators to route materials and track workflow.
• Manage timecard reviews, corrections, and daily attendance tracking.
• Prepare daily/weekly labor reports for Operations and Corporate.
• Support HR processes including orientation scheduling, new hire paperwork, and basic employee documentation.
• Maintain inventory counts for pallets, materials, and supplies.
• Support data entry, recordkeeping, scheduling, and general administrative tasks.
• Serve as the administrative point of contact for onsite management, corporate teams, drivers, and customers.
• Ensure timely updates to customer inventory reports and shipping documentation.

Benefits

• Daily Pay Option
• Bi Weekly Pay
• PTO (Paid Time Off)
• Full Benefits: Medical, Dental, and Vision Insurance
• Health Savings Account (HSA) – Company contribution up to $750 annually
• 401(k) with Company Match
• Flexible Benefits
• Prescription Drug Coverage
• FREE Life Insurance & AD&D
• Vision Benefits
• Dental Coverage
• Voluntary Short-Term Disability (STD)
• Employee Assistance Program (EAP)
• Additional Voluntary Benefits – MetLife Legal and Identity Theft Services and Pet Insurance with ASPCA.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree