Administrative Assistant

Aston Carter•Beachwood, OH

2d•$21 - $21•Onsite

About The Position

The Administrative Assistant supports warehouse operations by maintaining accurate inventory and shipping records, coordinating documentation for orders and logistics, and ensuring smooth communication between internal teams, vendors, and customers. This role focuses on data entry, documentation management, scheduling shipments, and assisting with inventory control and reporting in a fast-paced warehouse environment.

Requirements

Ability to perform material handling and serial part address lookup within warehouse systems.
Strong organizational skills to maintain accurate records and filing systems.
Effective communication skills to coordinate with warehouse personnel, vendors, and customers.
Willingness to work a day shift schedule from 7:00 a.m. to 3:30 p.m.

Nice To Haves

Experience working with warehouse management systems (WMS).
Previous experience supporting shipping, receiving, or logistics operations.
Ability to handle multiple tasks and prioritize in a fast-paced environment.
Demonstrated reliability, strong work ethic, and commitment to quality.
Comfort working with inventory counts, audits, and reconciliations.
Ability to assist with special projects and adapt to changing priorities.

Responsibilities

Maintain and update inventory, shipping, receiving, and order records to ensure accurate and timely information.
Enter and manage data within ERP, WMS, or other company systems to support order fulfillment and inventory tracking.
Schedule inbound and outbound shipments in coordination with warehouse personnel and carriers.
Assist with inventory counts, audits, and reconciliation activities to identify and resolve discrepancies.
Coordinate communication between warehouse personnel, vendors, and customers to support smooth operations.
Support order fulfillment processes by handling related to orders and materials.