Ward Clerk

Sullivan County Community Hospital•Sullivan, IN

1d•Onsite

About The Position

The Ward Clerk position involves managing administrative tasks on a nursing unit, ensuring efficient communication and accurate documentation. This role requires a high school education, one year of healthcare experience, and knowledge of medical terminology. The Ward Clerk is responsible for order entry, chart management, communication with various departments, and maintaining a satisfactory physical environment on the unit. They also handle receptionist duties, relaying messages, directing visitors, and coordinating patient information.

Requirements

High School graduate or equivalent
One year hospital or other healthcare experience
Knowledge of medical terminology
CPR certification

Responsibilities

Accurately inputs orders into computer.
Sends copy of orders to pharmacy in a timely manner.
Maintains accurate census information.
Keeps old and current charts in order.
Assembles new charts and labels all forms.
Maintains Daily Forms: Charge cards, etc.
Readies paperwork/chart for patient transfer.
Prepares chart for medical records upon patient discharge or transfer.
Maintains log books as requested.
Sends forms to Physicians as required or requested.
Accurately flags charts with pertinent data (i.e., allergies, fluid restrictions, etc.).
Handles incoming/outgoing communications on the nursing unit professionally, concisely, and accurately.
Relays phone messages to appropriate persons.
Directs visitors to patients.
Communicates patient needs to appropriate persons.
Assumes responsibility for coordinating and maintaining a satisfactory physical environment on the unit.
Notifies Patient Access of patient discharges and transfers to new rooms.
Notifies Food & Nutritional Services of menu changes, admissions and discharges.
Prepares all charts for Physician Rounds as needed.
Receives lab values over the phone and reports to nurses as indicated.
Informs appropriate persons of stat and now orders.
Orders required requisition forms and chart forms.
Assists in inventory as requested.
Participates in orientation of new personnel.
Participates in unit/hospital PI/QI as assigned.
Completes incident/PERT reports as indicated in a timely manner.
Reports all patient family complaints to Department Director or House Supervisor in a timely fashion.
Supports Nursing Services by demonstrating flexibility with schedules and job duties.