VW Academy Project Coordinator

Volkswagen AG

2d•Remote

About The Position

The Volkswagen Academy Project Coordinator will assist the Volkswagen Academy sales training team to input schedules, track training and learning resources, and ensure projects are kept on time and within scope, while also providing reporting and feedback loops to help measure training delivery KPIs. The Project Coordinator will assist both the Training Delivery Team and the Training Development Team within the Volkswagen Academy. Within the Training Delivery Team, the Project Coordinator will provide monthly reporting including updates and analysis on class registration and attendance as well as coaching hours utilized. They will monitor and provide reporting on holding tanks along with analysis and recommendations for future scheduling based on demand. They will also provide Learning Management System (LMS) support and management including building classes, coordinating monthly class openings, and drafting monthly email notices announcing class openings. Additionally, they will provide administrative assistance with group meeting planning to include coordination with corporate travel team, travel instruction communication, catering, and supplies, and coordination of team activities. Administrative support with in-person training at Volkswagen learning facilities will also be provided. Within the Training Development Team, the Project Coordinator will work directly with the Training Development Team and Learning Experience Platform vendor to manage content development schedule. They will lead weekly meetings to track and update project development, and gather and report on feedback when required for course updates and change management. They will also create and input project and budget approval forms, manage invoices, and monitor spend towards training development projects when needed.

Requirements

5 years relevant experience.
4-year college degree
Operational experience in the automotive/OEM realm
General knowledge of training and adult learning
Interpersonal and interdepartmental skills
Fluency in Microsoft Teams applications
Experience working in project management software such as Confluence, Jira, Monday, etc.
Proactive and analytical, driven and fast-paced
Excellent written skills and the ability to craft communications to different types of audiences
Proven track record of managing multiple projects simultaneously
Project management experience
Regular reporting on various KPIs
Coordinating schedules
Adapting to scheduling needs of a team of ~16
General admin duties

Nice To Haves

Project Management training and certification
Learning and Development delivery experience

Responsibilities

Assist Volkswagen Academy Training Delivery team with administrative duties, reporting, and analysis
Assist Volkswagen Academy Training Development team with Learning Experience Platform vendor relationship and project management
General administration duties such as tracking budget, inputting invoices, systems requests, helping to plan events, and coordination cross-functionally with other internal and external teams
Regular reporting (weekly, monthly, quarterly, annually)
Coordinating with training manager and lead trainers for course scheduling
Developing feedback loops to understand where and how frequently courses are required to fill training needs
Learning platform project management
Coordinating twice-yearly team community service activities
Keeping track of class fill rates, enrollments, coaching and training days
Provide monthly reporting including updates and analysis on class registration and attendance as well as coaching hours utilized.
Monitor and provide reporting on holding tanks along with analysis and recommendations for future scheduling based on demand.
Learning Management System (LMS) support and management including building classes, coordinating monthly class openings, and drafting monthly email notices announcing class openings.
Administrative assistance with group meeting planning to include coordination with corporate travel team, travel instruction communication, catering, and supplies
Coordination of team activities
Administrative support with in-person training at Volkswagen learning facilities
Work directly with the Training Development Team and Learning Experience Platform vendor to manage content development schedule
Lead weekly meetings to track and update project development
Gather and report on feedback when required for course updates and change management
Create and input project and budget approval forms, manage invoices, and monitor spend towards training development projects when needed