VPR Project Assistant

OSU Oregon State University•Corvallis, OR

9d•Onsite

About The Position

This position will assist the Operations Manager and the Administrations, Finance and Operations team with administrative duties, special projects, and operational tasks. The Project Assistant will be a crucial role to support the operations of the Division of Research and Innovation.

Requirements

Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
Must meet the applicable minimal enrollment standard
Strong attention to detail and organization
Demonstrable ability to work independently and in a team environment
Excellent verbal and written communication skills
Flexible, able to take on projects that are unfamiliar
Proficient in Microsoft Suite Applications (Word, Excel, Outlook, Visio)
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq.
Incumbents are required to self-report convictions and those in youth programs may have additional criminal history check.

Nice To Haves

Freshman or Sophomore standing
Prior experience providing excellent customer service
Prior experience with visual software applications (Canva, Visio, etc.)
Goes above and beyond in their work
A demonstrable commitment to promoting and enhancing diversity

Responsibilities

Support and update office standard operating procedures and manuals
Work with cross functional teams to update and maintain Onboarding and offboarding processes
Collaborate with leadership team and HR teams to communicate updates and opportunities for Employee and supervisor training
Streamline the new employee search processes to ensure all candidates are communicated with
Participate in office improvement work groups
Maintain specific Division of Research and Innovation webpages
Update employee communication expectations as well as other division wide procedures
Plan employee appreciation events and activities
Collaborate with leadership team to host events in person and remotely to increase staff engagement
Assist with calendar organization and scheduling for shared spaces and the Operations Manager
Assist with the receipt, documentation, and processing of financial checks to ensure accurate and timely deposits in accordance with university financial procedures
Support Buyer with invoice reconciliation and other duties
Assist with office updates (office moves, office remodels, organization, facilities updates)
Assist with projects as needed
Assist the Operations Manager in continued improvement to the Division of Research and Innovation
Other Duties as Assigned