VP, Strategic Events

CONGRESSIONAL BLACK CAUCUS FOUNDATION•Washington, DC

About The Position

CBCF is seeking a dynamic leader to join its strategic events team. The Vice President, Strategic Events will provide leadership, direction, and management of the events department, and strategic plans for all events and stakeholder engagement. The VP is responsible for building CBCF’s reputation for high performance and results through executional excellence; stakeholder engagement; and high caliber strategic events. This position creates the atmosphere for CBCF to educate the public as a critical part of its mission. The VP will provide oversight for all strategic events and production. This position requires a results-oriented leader with exceptional communication and relationship building experience to partner with a myriad of CBCF stakeholders, vendors and partners to further advance the organization’s mission as well as drive broader awareness and donor support for the organization. Responsibilities include developing departmental plans for innovation, operational improvements, and maintaining collaborative partnerships and ongoing engagement. This leader will own the success of the CBCF events calendar and ensure successful management of inter-departmental collaborations and external partnerships through flawless execution and delivery.

Requirements

CMP required with a minimum of 8 years of progressive demonstrated work experience.
Proven history of success in delivering large-scale, city-wide conferences and/or high-profile events on time within budget, and with flawless execution.
Financial and Budgeting Experience.
Project Management Experience specific to event planning,
Strategic and Critical Thinking.
Experience managing talent negotiations including artist riders, ethics agreements, talent releases, and technical production.
Intensive experience with hybrid and fully virtual programming and production.
Previous senior leadership experience with ability to lead, manage, develop, and ensure accountability.
Collaborative interpersonal skills and experience working with high profile clients and stakeholder groups.
Understanding of the user and attendee experience through invitations, registration, mobile app usage, and overall engagement with event programs.
Effective oral and written communication including preparing and disseminating briefings, reports, and presentation skills.
Ability to be nimble, work evenings, long hours, and weekends.

Nice To Haves

Experience with the White House, US Secret Service, & US Capitol Police is a plus.
CSEP and CEM, or equivalent certification, preferred.
An advanced degree in business management, financial planning or strategic management is a plus.

Responsibilities

Responsible for overall strategic vision and planning of all major organizational events, including conferences, fundraisers, celebrations, and cultural events.
Manage event team and coordinate production; supervise the delegation, planning, coordination, and logistical decisions related to all aspects of varying events.
Direct cultivation of relationships with all stakeholders engaged in organizational events. Ensure timelines and deadlines are met; and contractual obligations and organizational policies and procedures are maintained.
Produce/oversee run of events.
Manage and lead output of event related internal/external work teams. Ensure proper partnerships with vendors/consultants to minimize redundancy and maximize return. Ensure sufficient staff and volunteers to maintain required staffing levels and support for event(s).
Develop and manage conference/event budget in collaboration with Senior Leadership and event clients; reconcile expenses and provide regular reporting on expenditures and future cost analysis. Forecast budget variances and respond accordingly to maintain approved expense levels. Conduct post project / event reconciliation with Finance team in collaboration with client. Provide recommendations for cost savings or efficiencies for current and future events.
Execute and manage the RFP/RFQ process for conference/event vendors. Evaluate, recommend, and negotiate contracts; and manage vendor relationships and performance. Conduct periodic review and evaluation of the RFP process to implement improvements, best practices, and greater service value.
Review invoices for payment; and conduct other duties and projects as assigned.